Temporary Support Services Assistant

Blain's Farm & Fleet•Janesville, WI

4d•Onsite

About The Position

This is a temporary position within the Support Center, focusing on managing mail and supplies, coordinating travel, and providing reception services. The role is crucial for ensuring smooth operations within the Support Center and assisting associates with various administrative tasks. Blain’s Farm & Fleet is committed to providing a positive work environment and offering opportunities for career growth, as evidenced by their repeated recognition as a Forbes Best Employer.

Requirements

Proficiency in Microsoft Office
Strong organizational and multi-tasking skills

Nice To Haves

One to three years of experience in receptionist or administrative assistant role preferred

Responsibilities

Manage incoming and outgoing mail and packages, including preparing shipments and coordinating carrier pickup.
Monitor office supply inventory and place appropriate orders to ensure uninterrupted Support Center operations.
Prepare and coordinate office supply deliveries to store locations.
Maintain shared calendars to support effective use of meeting rooms and shared spaces.
Coordinate individual and group travel arrangements, such as flights, hotel accommodation, and rental vehicles, in accordance with company travel guidelines.
Identify cost-effective travel options and communicate itineraries clearly to associates.
Support associates in using the company’s preferred travel booking platform.
Track, submit, and maintain travel-related documentation and expense information following established procedures.
Serve as the primary point of contact for visitors, vendors, and associates, providing a professional and welcoming Support Center experience.
Coordinate visitor check-in and notify appropriate departments or associates to facilitate timely connections.
Answer and route incoming phone calls and general inquiries, applying judgment to ensure accurate and efficient routing.
Maintain the appearance and functionality of the lobby and vendor room areas in alignment with Support Center standards.