Support Services Assistant

Tri-State Generation and Transmission Association, Inc.•Craig South Highlands, CO

About The Position

The Support Services Assistant provides administrative and clerical support to management and staff. The role prepares correspondence, memorandums, and other documents from written or dictated material, copies and distributes documents, and coordinates meetings and related arrangements, including audiovisual equipment and refreshments when requested. It also coordinates company vehicle use and travel and lodging arrangements. The assistant supports reports, meetings, special projects, office inventory, records management, purchasing, and workplace communications. The position also helps maintain safety and compliance records, supports plant performance reporting, and provides backup to other clerical staff. Other related duties may be assigned. Reliable performance of the essential duties is required to support the utility’s continuous service obligations, and overtime availability at any time of day or week is an essential function.

Requirements

Must have a satisfactory work record.
Must have and maintain a valid Colorado Class R driver’s license.
Must have previous office experience.
Must pass, or be able to pass before accepting the position, the HAY Aptitude Written Test Battery and clerical tests in Excel, Word, and writing.
Must be able to demonstrate the ability to perform the essential job functions if required.
Must be able to work overtime at any time of day or week.

Responsibilities

Prepare correspondence, memorandums, and other documents in draft and final form from written or dictated material; copy and distribute documents.
Schedule and coordinate meetings and arrange requested audiovisual equipment and refreshments.
Coordinate company vehicle use and arrangements for travel and lodging.
Assist in compiling, researching, and organizing material for reports, meetings, and special projects.
Coordinate work with staff members and other clerical staff.
Receive calls and visitors, schedule meetings and appointments, and relay messages.
Receive and distribute mail, screen mail, and take appropriate action.
Request and distribute office supplies, including special orders and general-use or expendable items.
Initiate purchase requisitions to replenish inventory.
Reconcile credit card and p-card statements.
Maintain files, records, and other information, including records subject to retention requirements and purchase order, equipment history, environmental, safety, and material safety data sheet records.
Maintain management files, including reader files, project files, and presentations to Executive Staff and the Board of Directors.
Calculate receipts and disbursements of items covered by material safety data sheets.
Maintain records for employee safety recognition programs and order awards.
Chart and graph plant goals versus actual results for safety, overtime, and plant performance.
Provide backup for other clerical staff.
Safely and efficiently operate radios, telephones, computers and listed software, office equipment, remote video monitoring equipment, and motor vehicles.
Perform other related duties as assigned.
Contribute to plant safety by adhering to safety standards and assisting with apprentice instruction and on-the-job training as assigned.
Keep personal work areas clean and free of safety hazards; clean assigned areas according to the cleaning schedule.
Comply with work rules and other written or verbal expectations.
Follow applicable electric utility regulatory requirements and company compliance policies, and maintain knowledge of applicable regulations, laws, standards, and best practices.
Demonstrate behavior consistent with Tri-State’s culture, cooperative principles, core values, Board policies, and business practices, and fulfill responsibilities for company compliance programs.
Regularly and reliably perform essential functions and be able to work overtime at any time of day or week.