Supply Coordinator

Sinai Chicago•Chicago, IL

About The Position

The Supply Coordinator oversees and maintains the inventory and supply management process to support uninterrupted departmental operations. The role coordinates the full supply cycle, including ordering, tracking, delivery, and inventory reconciliation, and ensures supplies and equipment are available, accurate, and cost-effective. The coordinator establishes and maintains procedures and standards for receiving, storing, and distributing goods throughout the department. Duties include regular inventory audits, stock-level monitoring, and quality-control inspections to ensure accuracy and compliance with operational standards. The position works with vendors, Purchasing, and Accounts Payable to resolve supply issues such as backorders, invoice discrepancies, and credit holds, supporting timely deliveries and payment processing. It also serves as a liaison between Imaging Services and internal departments to promote operational efficiency and continuity of care. Additional work includes maintaining materials-management records and documentation, preparing monthly operational reports, assisting with capital and operating budget planning for areas of responsibility, supporting supply-management policies and procedures, and participating in Value Analysis initiatives to promote cost savings and standardization across the system.

Requirements

Associate’s degree or equivalent knowledge normally acquired through successful completion of an associate’s degree.
Experience in supply management.
Basic computer skills, including Microsoft Word and Excel.
Strong knowledge of Microsoft Excel.
Ability to analyze and summarize large amounts of data.
Ability to manage, organize, prioritize, multitask, and adapt to changing priorities.
Strong organizational and planning skills.
Attention to detail and commitment to the integrity of deliverables.
Excellent verbal and written communication skills.
Willingness and eagerness to learn and take on new tasks.

Nice To Haves

Bachelor’s degree preferred.
Knowledge of computerized inventory systems preferred.

Responsibilities

Oversee and maintain inventory and supply management to support uninterrupted departmental operations.
Coordinate ordering, tracking, delivery, and inventory reconciliation.
Establish and maintain procedures and standards for receiving, storing, and distributing goods.
Conduct regular inventory audits, monitor stock levels, and perform quality-control inspections.
Work with vendors, Purchasing, and Accounts Payable to resolve backorders, invoice discrepancies, and credit holds.
Serve as a liaison between Imaging Services and internal departments.
Maintain materials-management records and documentation.
Prepare monthly operational reports.
Assist with capital and operating budget planning for areas of responsibility.
Support development of supply-management policies and procedures.
Participate in Value Analysis initiatives to promote cost savings and standardization.