Supply Chain Specialist OR ASC
About The Position
The Supply Chain Specialist OR ASC manages supplies for operating rooms and procedural areas, including stocking, ordering, inventory control, and distribution. The role uses barcoding to scan supplies, maintains PAR locations in the ERP, works with clinical staff to anticipate supply needs for surgeries, and enters data needed for ordering and tracking open orders. At the Specialist level, the position may serve as a lead, train new hires, and collaborate on cost-saving opportunities. The Specialist maintains and replenishes OR supply locations based on PAR levels and usage trends; monitors expiration dates and rotates sterile supplies; delivers supplies to operating rooms and restocks par carts; and keeps storage and supply areas clean and organized. The role works with OR staff to prepare for upcoming procedures and with Procurement, Inventory Control, Value Analysis, and the OR Clinical Team to address supply constraints and identify approved substitutes. It follows infection-control, sterile-handling, hospital-policy, and regulatory requirements, and may take on other duties or special projects in support of VCUHS and the Department.
Requirements
- High school diploma or equivalent.
- At least 3 years of healthcare supply chain experience.
- Familiarity with replenishment, low-unit-of-measure or point-of-use inventory processes.
- General understanding of procurement, logistics, warehousing, and distribution.
- Familiarity with surgical instruments, sterile supplies, and OR protocols.
- Strong analytical, critical-thinking, and problem-solving skills.
- Excellent written and oral communication skills across multiple teams.
- Previous experience using a personal computer with Microsoft Office applications.
- Proficiency in supply chain software such as Workday, SAP, Oracle, or JDA, and other office-based software.
- Experience with barcoding and other logistics processes and systems.
Nice To Haves
- At least 3 years of healthcare supply chain experience in a procedural environment.
- Clinical or procedural area experience.
- Knowledge of surgical supplies and instruments.
- Case cart preparation and preference card use.
- Sterile technique awareness.
- Coordination with OR schedulers and nurses.
- Emergency supply fulfillment, such as during trauma or urgent surgeries.
Responsibilities
- Maintain and replenish OR supply locations based on PAR levels and usage trends.
- Monitor expiration dates and ensure sterile supplies are rotated properly.
- Deliver supplies to operating rooms, restock par carts, and maintain supply levels in storage locations.
- Keep supply areas clean and organized.
- Work with OR staff to anticipate upcoming procedure needs and ensure appropriate supplies are available, accounting for usage fluctuations.
- Act as a resource for the team.
- Collaborate with Procurement and Inventory Control to troubleshoot critical supply constraints.
- Use the approved substitute database to prevent stockouts; if no approved substitute is available, work with Value Analysis and the OR Clinical Team to identify an appropriate product.
- Follow infection-control and sterile-handling protocols and comply with hospital policies and regulatory standards.
- Serve as a lead team member and mentor new employees.
- Perform other assigned duties and participate in special projects supporting VCUHS and the Department.
- Accept alternate assignments as required.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
