Supply Chain Specialist OR ASC

VCU Health•Short Pump, VA

19d

About The Position

The Supply Chain Specialist OR ASC manages supplies for operating rooms and procedural areas, including stocking, ordering, inventory control, and distribution. The role uses barcoding for scanning, maintains PAR locations in the ERP, works with clinical staff to anticipate supply needs for surgeries, and performs data entry for ordering and tracking open orders. The Specialist level may serve as a lead, train new hires, and collaborate on cost-saving opportunities. The position maintains and replenishes OR supply locations based on PAR levels and usage trends, monitors expiration dates, rotates sterile supplies, delivers supplies to operating rooms, restocks par carts, and keeps supply areas clean and organized. The Specialist works with OR staff to prepare for upcoming procedures and with Procurement, Inventory Control, Value Analysis, and the OR Clinical Team to address supply constraints and identify approved substitute products. The role follows infection control and sterile handling protocols, complies with hospital policies and regulatory standards, and may perform other duties or special projects in support of VCUHS and the Department. The work takes place in a general office environment and may involve periods of high stress, fluctuating workloads, prolonged periods working alone, and frequent, intense customer interactions. Physical demands include lifting and carrying, pushing and pulling, stooping, kneeling, squatting, sitting, walking, standing, reaching above the shoulder, and repetitive arm and hand movements. The position requires manual dexterity and the ability to handle multiple priorities and frequent change. Compensation range: $18.39–$28.51. Actual offers depend on relevant work experience, credentials, and qualifications.

Requirements

High school diploma or equivalent.
At least 3 years of healthcare supply chain experience.
Familiarity with replenishment, low unit of measure, or point-of-use inventory processes.
General understanding of procurement, logistics, warehousing, and distribution.
Familiarity with surgical instruments, sterile supplies, and OR protocols.
Strong analytical, critical-thinking, and problem-solving skills.
Excellent written and oral communication skills across multiple teams.
Experience using a personal computer with Microsoft Office applications.
Proficiency with supply chain software such as Workday, SAP, Oracle, or JDA, and other office-based software.
Experience with barcoding and other logistics processes and systems.

Nice To Haves

At least 3 years of healthcare supply chain experience in a procedural environment.
Clinical or procedural area experience.
Knowledge of surgical supplies and instruments.
Case cart preparation and preference card use.
Sterile technique awareness.
Coordination with OR schedulers and nurses.
Emergency supply fulfillment, such as during trauma or urgent surgeries.

Responsibilities

Maintain and replenish OR supply locations based on PAR levels and usage trends.
Monitor expiration dates and ensure sterile supplies are rotated properly.
Deliver supplies to operating rooms, restock par carts, and maintain supply levels in storage locations.
Keep supply areas clean and organized.
Work with OR staff to anticipate needs for upcoming procedures and ensure appropriate stock is available, accounting for fluctuations in usage.
Act as a resource for the team.
Collaborate with Procurement and Inventory Control to troubleshoot critical supply constraints.
Use the approved sub database to help prevent stockouts; when no approved substitute is available, work with Value Analysis and the OR Clinical Team to identify appropriate substitute products.
Follow infection control and sterile handling protocols and comply with hospital policies and regulatory standards.
Serve as a lead team member and mentor new employees.
Perform other assigned duties and participate in special projects supporting VCUHS and the Department.
Accept alternate assignments as required.