Supply Chain Cost Management, Contracts Administrator

Mitsubishi Heavy Industries, Ltd.

7d•Onsite

About The Position

The Supply Chain Cost Management – Contracts Administrator supports Supply Chain Management Execution initiatives and works closely with departments including Global Sourcing, Supply Chain Project Managers, Projects & Systems, Proposal Engineering, Quality Control, Expediting, Estimations, and Commercial Operations. This position uses initiative and independent judgment to develop and execute domestic and international Power Project activities and fulfillment needs. The Contracts Administrator collaborates with Proposal Engineering, Projects & Systems, and Commercial Operations to ensure seamless Purchase Order placement and turnover to project execution teams for large purchase items. This role is not the Technical Lead but assists the deal team and Proposal Engineering lead from a supply chain perspective.

Requirements

Bachelor’s Degree in Engineering from accredited college with an MBA is preferred, will consider relative applicable experience (10) years of commercial experience; or, fifteen (15) years of buying experience with specialty in Commodities management; OR, Any equivalent combination.
Five to Eight (5-8) years of direct procurement and/or Procurement fulfillment experience with some combination of procurement, contract management, commercial contract negotiation, supply chain management, expediting, proposal and/or bid management, engineering management experience.
Proactive with a can-do attitude.
Ability to read, analyze, and interpret general business periodicals, engineering drawings, engineering specifications for material, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Basic personal computer skills including electronic mail, word processing, spreadsheet, and basic database.
Ability to effectively communicate job tasks, goals, and projects to global sourcing staff as well as manage and delegate when necessary.
Experience with SAP

Nice To Haves

MBA is preferred

Responsibilities

Collaborate with Proposal Engineering, Projects & Systems, and Commercial Operations for seamless Purchase Order placement and turnover to project execution teams
Lead or assist in addressing commercial Supply Chain Management and project execution concerns during the proposal phase to facilitate timely and clean turnover to the Supply Chain execution team
Support Commodity Managers, Purchasing, manufacturing, execution, and warranty phases as needed
Review and analyze RFPs related to equipment and auxiliary equipment
Risk analysis review, identification, and contribution to the Risk Register
Track open items for each proposal and Purchase Order issuance
Monitor customer-specific options or contract requirements and associated costs
Track Proposal Engineer’s Exceptions & Clarifications and Question & Answer logs
Drive post Rev. 0 PO open action items to closure (proposal options, scope shifts, warranty items)
Track supply of necessary generator documents to support project proposals within specified timelines
Work closely with NGS Estimations team, provide technical instructions, assist in Direct Labor estimations, review SCM estimates for accuracy
Confirm MDL (Master Document List) for each proposal and project; communicate drawing delivery days and evaluate early works agreements or partial PO placement as needed
Ensure timely sharing of draft Contracts related to Engineering, Procurement, and Construction (EPC) and Consortium documents with Generator Supplier
Verify activities performed and drawings prepared by the supplier during Reservation Agreement, Early Release, LNTP, NTP, PO phases
Identify and communicate site-specific code requirements beyond Generator Supplier standard base
Ensure Supplier and Contract clarity on Grid Code definition and compliance
Evaluate Equipment schedules based on forecast and project site need dates
Facilitate portfolio view of projects and make connections for Framework Agreements, bundling, or bulk purchasing opportunities
Review Purchase Order drafts prior to Official PO release
Provide weekly email updates of current activities; hold monthly review meetings with internal SCM stakeholders
Facilitate turnover meetings to Supply Chain execution team for each project NTP
Provide commercial support to Project Management and Project Engineering during issue discovery, troubleshooting, and addressing change orders, liquidated damages, mitigation strategies, or other cost-related topics during execution
Ensure all parties operate in alignment with signed agreements; participate in future revisions or development of agreements
Involved in cost reduction activities and data analysis
Assist with Scope shift items, transfer documents to suppliers, evaluate Q&A of 3rd party vendors, evaluate quality, preservation, and packing
Write and distribute complex and technical bid invitations or requests for proposals; receive and analyze bids, quotes, proposals, and award contracts
Support Logistics evaluation for transportation
Work with Commercial Operations, Proposal Engineering, or other departments in cost reduction activities, data mining, or equipment-related activities
Build partnerships and relationships with Suppliers
Create value through relationship management, supplier excellence, and development projects to reduce cost and lead time
Cost tracking, data mining, evaluation, and scrutiny of options proposals
Drive for cost transparency
Mentor trainees, new, or less experienced employees; direct work of subordinates within supply chain group related to Generator topics
Provide mentorship to junior level employees and interns as needed
Assist in Management of Standard Design documentation and performance data
Perform other duties or responsibilities as assigned by leadership
Comply with all safety policies, practices, and procedures, reporting unsafe activities to Management and/or Human Resources
Participate in proactive team efforts and leadership to achieve departmental, company, and individual goals and objectives
Contribute to building a positive team spirit
Communicate effectively with subordinates and management at all levels
Protect confidential information by not communicating, disclosing to, or using for benefit of 3rd parties
Maintain the highest degree of honesty and integrity at all times