Supply Chain Administrator

VAUPELL INDUSTRIAL•Lindenhurst, NY

1d•Onsite

About The Position

The Supply Chain Administrator provides administrative support to the purchasing team, ensuring the smooth operation of procurement activities. This role involves coordinating purchases, maintaining records, and communicating with suppliers and internal stakeholders.

Requirements

High school diploma or equivalent required(GED)
1-3 years of experience in purchasing administration or a related field
Strong organizational, communication, and analytical skills
Proficiency in ERP systems, Microsoft Office, and purchasing software
Ability to read, speak, understand and follow instructions in English
Must be able to wear and properly use the required personal protective equipment
Ability to work in a fast-paced environment and prioritize tasks effectively
Candidates must be a “US Person” (i.e. US Citizen or Permanent Resident) to ensure Vaupell's compliance with ITAR (International Traffic in Arms Regulations) and EAR (Export Administration Regulations)

Responsibilities

Create, process, and track purchase orders, ensuring accuracy and compliance with company policies.
Liaise with suppliers, respond to inquiries, and resolve issues related to orders, deliveries, and payments.
Maintain accurate and up-to-date records of purchases, orders, and inventory levels.
Enter purchasing data into the company's ERP system, ensuring accuracy and timeliness.
Generate reports on purchasing activity, supplier performance, and inventory levels as required.
Assist in managing contracts and agreements with suppliers, ensuring compliance with terms and conditions.
Monitor inventory levels, identify stock discrepancies, and notify the purchasing team.
Coordinate with internal stakeholders, such as logistics, finance, and operations, to ensure seamless procurement processes.
Responsible for following all established Vaupell policies, standard operating procedures and safety practices.
Other duties as assigned