Supply Chain Administrator

Aston Carter•Sterling Heights, MI

2d•Onsite

About The Position

The Supply Chain Administrator supports daily plant materials and inventory operations by preparing and reconciling reports, maintaining accurate inventory and item master data, and coordinating closely with internal teams and external suppliers. This role ensures smooth processing of orders, timely resolution of discrepancies, and effective communication across stakeholders to support plant continuity and cost-effective materials management in a fast-paced environment.

Requirements

At least 3 years of experience in inventory management or supply chain operations.
Proven experience supporting inventory or supply chain functions in a fast-paced environment.
Intermediate Microsoft Excel skills, including data entry, data management, and report handling.
Proficiency with Microsoft Office applications for documentation, reporting, and communication.
Strong attention to detail and accuracy in handling inventory data, orders, and reports.
Ability to work independently with minimal supervision while managing multiple priorities.
Strong communication skills for effective interaction with internal stakeholders and external vendors.
Ability to multitask and remain organized while being pulled in multiple directions.
Experience with supply chain coordination and order management processes.
Experience performing administrative support tasks related to inventory, purchasing, and reporting.
Familiarity with inventory management processes such as cycle checks and stock reconciliation.

Nice To Haves

Experience working with SAP for inventory, purchasing, or materials management.
Experience using Maximo or similar computerized maintenance management systems.
Background in an automotive or manufacturing environment.
Experience using reporting tools to create and analyze operational or inventory reports.
Demonstrated ability to collaborate with cross-functional teams such as MP&L, plant operations, and finance.
Strong problem-solving skills to investigate discrepancies and drive corrective actions.
Ability to build productive relationships with suppliers and internal stakeholders.

Responsibilities

Support daily plant materials and inventory operations by preparing, reconciling, and distributing transaction, inventory, and month-end reports while maintaining accurate documentation.
Reconcile packing slips to receipts, investigate discrepancies, and coordinate corrective actions with General Stores leadership, crib attendants, vendors, and plant stakeholders.
Maintain and update item master data, including inventory status, safety stock levels, lead times, critical spares, notes, and order-on-request items to support uninterrupted plant operations.
Assign General Stores crib numbers and manage part configuration based on existing inventory structures and plant requirements.
Create and manage part specifications, including those from non-CMS suppliers, track open specification issues, and coordinate resolution with buyers, suppliers, and requestors.
Process requisitions and mailbox/workchain activity, including requests for quotation (RFQs), vendor communication, buyer routing, minimum order quantity (MOQ) updates, and data maintenance.
Manage open orders and backorders by issuing, amending, expediting, canceling, and tracking orders, and ensure timely communication with stakeholders.
Verify receipts in the system, obtain proof of delivery when needed, and ensure accurate completion of order transactions.
Coordinate supplier communication related to order changes, non-conforming material, meetings, shipping instructions, and general plant support needs.
Process obsolescence and surplus material identification, coordinate plant transfers and material sales, and manage shipping coordination and payment approvals.
Prepare and maintain purchase order balance reporting to Materials, Planning & Logistics (MP&L).
Analyze inventory usage and purchasing data to identify cost-saving opportunities and support recurring reviews with MP&L and the Plant Controller.
Create and maintain ad-hoc reports in support of plant decision-making and continuous improvement initiatives.
Manage and handle daily reports and audits related to inventory and materials.
Set up and coordinate transfers of parts to other locations as required by plant operations.
Process orders through the plant, ensuring accuracy, timeliness, and alignment with inventory and production needs.
Work extensively in Excel to track and manage data, including inventory, orders, and performance metrics.
Perform inventory data management tasks, including data entry, updates, and validation.
Support and participate in cycle checks and other inventory control activities to maintain accurate stock records.
Communicate effectively with internal teams and external vendors to resolve issues, clarify requirements, and support ongoing operations in a fast-paced environment.