Supply Chain Coordinator

HH Global • Cincinnati, OH

7d

About The Position

The Supply Chain Coordinator manages accurate collection, entry, maintenance, and tracking of customer and retailer purchase order (PO) submissions in retailer account modules and online portals. The role works with internal teams, clients, retail buyers, and external stakeholders to keep order information current, reconcile quantities, dates, and costs, and resolve open issues. Strong analytical judgment, attention to detail, and clear communication are important for reliable execution in a fast-paced environment.

The position also maintains customized supply chain reports and Excel worksheets, monitors work in progress, participates in weekly production meetings, and supports accounting by validating PO costs and researching delivery discrepancies. The coordinator manages competing priorities, follows up on exceptions, and works independently and collaboratively as business needs change.

Requirements

• Bachelor’s degree in Business Administration or a related field.
• At least 1 year of industry experience.
• High proficiency in Excel and Microsoft Office, including maintaining, analyzing, and reconciling operational reports.
• Strong analytical, organizational, and problem-solving skills, with attention to detail in a fast-paced setting.
• Ability to manage multiple tasks and projects across teams, prioritize work, and follow through on open issues.
• Strong verbal and written communication skills, including the ability to communicate clearly with stakeholders at all management levels.
• Ability to learn proprietary systems quickly and work effectively both independently and collaboratively.

Nice To Haves

• Experience with retailer and consumer packaged goods (CPG) vendor electronic data interchange (EDI), including POs, acknowledgments, and Advance Shipping Notices (ASNs).
• Experience in fast-paced retail or production environments.

Responsibilities

• Obtain, monitor, and track retailer POs, and collect, enter, and maintain accurate submissions in online portals and retailer account modules.
• Keep PO records current as quantities, delivery dates, and other order details change; document updates and maintain supporting records.
• Maintain and reconcile customized supply chain project reports and Excel worksheets; compare actual and planned quantities and delivery dates, identify variances, and follow up on exceptions.
• Analyze PO data and collaborate with retail buyers on order updates and changes, providing supporting documentation to help resolve discrepancies.
• Participate in weekly production meetings and provide PO status and tracking updates, including open issues and required follow-up.
• Monitor work in progress and coordinate with production, warehouse, and logistics teams to resolve open PO issues; promptly escalate unresolved exceptions with relevant facts and documentation.
• Support accounting by validating PO costs against planned costs and researching delivery discrepancies and disputes with relevant teams.
• Manage competing priorities while maintaining accuracy and timely communication, working independently and collaboratively and adapting to changing business needs and pressure.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level