Supply Chain Administrator

UFA Co-operative Ltd. • Calgary, AB

2d

About The Position

Reporting to the Supervisor, Supply Chain Planning, the Supply Chain Administrator provides administrative and purchasing support to ensure an efficient and organized workflow within the department. This role involves regular communication with operations and sales teams to address product and process inquiries. The Administrator oversees procurement activities, ensuring seamless purchasing operations, while coordinating with suppliers, tracking inventory, and supporting purchasing strategies to optimize costs and enhance supply chain efficiency. This position is a 12-month contract.

Requirements

• A minimum of 2 years of experience in an administrative or retail field.
• High attention to detail and keen sense of urgency
• Strong organizational skills, with the capability to manage multiple priorities effectively.
• Proven ability to build collaborative, team-based relationships with internal stakeholders.
• Self-motivated, able to work both independently and within a team environment.
• Outstanding written and verbal communication skills, along with a strong aptitude for collaboration.
• Proficiency in MS Office, with experience in materials management, demand forecasting software, and data analysis tools.

Nice To Haves

• Business diploma in agriculture or a related field considered an asset, or an equivalent combination of education and experience.

Responsibilities

• Execute Materials Requirement Planning and purchasing, ensuring timely procurement of materials within budget while maintaining optimal stock levels to support customer demand.
• Manage procurement and inventory movement activities by collaborating with operations and sales to ensure customers receive products efficiently and aligned with expectations.
• Oversee purchase orders and internal transfer orders, ensuring accurate delivery timelines to meet customer requirements.
• Administer vendor Incoterms and coordinate with Transportation to facilitate seamless inbound deliveries and backhauls.
• Work with Finance and Operations to investigate and resolve accounts payable discrepancies related to pricing, product shortages, and damaged goods.
• Escalate vendor performance issues to Product Strategy, addressing concerns related to on-time delivery and pricing while ensuring compliance with contract terms.
• Oversee product warranty claims, partnering with Operations and vendors to manage returns effectively while minimizing customer disruptions.
• Ensure strict adherence to UFA standard operating procedures and business processes to maintain service quality and operational integrity.
• Perform additional job-related duties as required, always prioritizing customer service and financial performance.

Benefits

• Success is shared.
• Recognized and Rewarded for Your Performance
• Work-Life Success
• Comprehensive benefits
• Collaborative culture fosters growth through hands-on experience, mentorship, training, educational support, and diverse career paths.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree