Supplies Services Deputy Manager

City and County of Denver • Denver, CO

6d • $68,773 - $113,476 • Onsite

About The Position

The Department of Transportation and Infrastructure (DOTI) enhances the quality of life in Denver by safely and efficiently delivering effective, high quality, sustainable and equitable public infrastructure and services. DOTI is responsible for planning, designing, building, operating, regulating, and maintaining the City’s infrastructure. The Logistics Operations division maintains the parts and stock for several city divisions including DOTI, Denver Police, and Fire Department vehicles. DOTI Logistics Operations (DLO) provides parts for over 4,000 City and County of Denver vehicles, manages 12 stockrooms, and has 26 employees. The Logistics Operations team is hiring a Supplies Services Deputy Manager. This role supervises supervisors and parts specialists involved in procuring and distributing automotive and heavy equipment supplies, materials, parts, and equipment, and coordinates activities between stockrooms and other departments. The Deputy Manager resolves operational and unforeseen procedural problems, interprets City Master Purchase Order contract clauses, ensures repairs performed by outside vendors are tracked and paid, assigns and distributes work, researches outstanding invoices, conducts hiring interviews, implements and interprets policies, assists in developing new procedures, encourages communication, fields inquiries, enters requisitions, reconciles purchasing credit cards, generates reports, develops goals, documents performance, provides feedback, and evaluates employees.

Requirements

• Background in both public purchasing and contracting practices
• High degree of attention to detail and good written and oral communication skills
• Strong familiarity with Microsoft programs including Word, Excel and PowerPoint
• Experience making presentations and advising managers in specialized areas of work
• A proven ability and desire to build and maintain a positive and respectful culture within the division and the office.
• Results-oriented, self-driven to contribute to a high performing team
• A high level of technical understanding of government contracting, procurement and fiscal accountability rules
• In depth knowledge of vehicle and heavy equipment parts and inventory/warehouse practices
• Bachelor's Degree in a related field
• Three (3) years’ experience performing full performance professional level duties within a specialized, functional area. (This does not include clerical experience.)
• One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education.
• Additional appropriate education may be substituted for the minimum experience requirements.

Responsibilities

• Supervises the work of supervisors and parts specialists involved in procuring and distributing a variety of automotive and heavy equipment supplies, materials, parts, and equipment and coordinates activities between stockroom and other departments.
• Resolves operational and unforeseen procedural problems and addresses other concerns as directed or necessary.
• Interpret City Master Purchase Order contract clauses, sections, and amendments to ensure correct pricing, shipping, overall vendor accountability
• Ensures repairs performed by outside vendors or via a p-card are tracked and paid in accordance with purchasing and fiscal rules.
• Assign and distributes work, review work for accuracy and completeness and returns assignments with recommendations for proper completion
• Research outstanding invoices and vendor statements and works with vendors to receive payments and maintain strong working relationships.
• Conduct hiring interviews and select candidate(s) for a job opening(s).
• Implement and interpret policies and procedures developed by higher-level managers or supervisors.
• Assist in developing, recommending, and coordinating the implementation of new procedures for the assigned functions or unit.
• Encourage regular communication, informs staff of relevant business issues and their impact on the organization.
• Field inquires and respond to emails from team members, vendors, and internal stakeholders
• Accurately enter requisitions into the City’s financial program to obtain purchase order numbers for payments on parts, and repair services from vendors
• Accurately reconcile a city issued purchasing credit card on a weekly basis
• Generate reports for management tracking usage and value of items received and issued using the basic computer spreadsheet/database software and/or enterprise inventory management software
• Develops goals, documents performance, provides performance feedback and formally evaluates the work of the employee; provides reward and recognition for proper and efficient performance.
• Assists staff to achieve performance standards and identifies opportunities for continual improvement to performance standards.
• Performs other related duties as assigned.

Benefits

• A guaranteed life-long monthly pension, once vested after 5 years of service
• 457B Retirement Plan
• 140 hours of PTO earned within first year
• 12 paid holidays
• 1 personal holiday
• 1 Wellness Day
• 1 volunteer day per year
• Competitive medical, dental and vision plans effective within 1 month of start date

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level