Mail & Supplies Specialist

Goodwill Industries of Southeastern Wisconsin, Inc.•Pleasant Prairie, WI

5d•$31,825 - $44,425•Onsite

About The Position

The Mail and Supplies Specialist is responsible for understanding and abiding by policies, procedures, and programs. This role typically works on projects and tasks that span 1 day to 3 months. The specialist will maintain professional procurement practices, manage inventory levels, prepare and submit supply orders, and receive orders. They will also monitor, verify, and track deliveries, packing slips, and invoices, and contact the Milwaukee Division of Purchasing for price/quote estimates. Additionally, the specialist will contact vendors for office equipment repair/maintenance and problem resolution, collect data and prepare reports, and maintain standards of confidentiality and a safe work environment. The role requires effective planning and management of one's own work to reliably complete routine job responsibilities and special assignments, and to follow through on learning and skill-building to adapt to change. Problem-solving involves general supervision with work regularly reviewed by a manager or senior coworker, using technical skills and knowledge to manage day-to-day tasks. Technical skill requires practical, working knowledge of tasks, responsibilities, policies, and procedures, with the ability to learn and apply new concepts. Community engagement involves serving as an ambassador for Goodwill in the wider community and participating in volunteer opportunities as schedule and interest permit. The specialist is also responsible for completing other duties/responsibilities as assigned. Job duties specific to Milwaukee County include assisting in coordinating day-to-day operations and training/development programs of Central Services, assisting with conference room scheduling and event planning, accepting and sorting mail and packages, operating an electronic mail metering machine, and checking and replenishing supplies at copy stations throughout the building.

Requirements

High school diploma or GED minimum.
Procurement experience preferred.
Proficient in Microsoft Office Suite.

Nice To Haves

Customer Focus: Independently anticipate and meet customer needs, while searching for ways to improve customer service. Internalize customer feedback and follow up with customer to ensure problems are solved by providing innovative ideas to meet their future needs.
Values Differences: Seeks out the diverse perspectives and talents of others, striving to work effectively with others who have different perspectives, backgrounds, or styles. Behaves with sensitivity towards differences in cultural norms, expectations, and ways of communicating. Challenges stereotyping or offensive comments.
Communicates Effectively: Shares information and updates with others, while ensuring clear, concise, and professional communication through reports, documentation, written and other communications. Listens with interest to what others have to say.
Situational Adaptability: Demonstrates flexibility of responses to different situations through adapting to changing needs, conditions, priorities, or opportunities. Monitors how well an approach is working to see if a change is needed, recognizing cues that suggest a change in approach or behavior is needed.
Drives Results: Demonstrates a strong drive to achieve meaningful results, through driving tasks to determination in the face of obstacles and setbacks.
Ensures Accountability: Takes responsibility and ownership for successes and failures in own work. Monitors progress of performance and changes approach accordingly, following through on commitments.

Responsibilities

Maintain professional procurement practices and services according to the procedures of Milwaukee County
Maintain proper levels of inventory, prepare, and submit supply orders, and receive orders.
Monitor, verify, and track deliveries, packing slips, and invoices.
Contact Milwaukee Division of Purchasing for price/quote estimates.
Contact vendors for office equipment repair/maintenance and problem resolution.
Collect data and prepare reports as assigned.
Maintain standards of confidentiality.
Maintain a safe and professional work environment.
Effectively plan and manage own work to reliably complete routine job responsibilities and special assignments. Follow through on learning, skill building, and practice necessary to adapt to change.
Problem Solving: General supervision, with work regularly reviewed by manager or senior coworker. Use technical skills and knowledge to manage day-to-day tasks.
Technical Skill: Practical, working knowledge of tasks, responsibilities, policies, and procedures. Able to learn and apply new concepts.
Community Engagement: serve as an ambassador for Goodwill in the wider community. Participate in volunteer opportunities as schedule and interest permit.
Responsible for completing other duties/responsibilities as assigned.
Assist in coordinating day-to-day operations and training/development programs of Central Services as directed.
Assist with conference room scheduling and event planning.
Accept mail and packages; sort and redistribute as required.
Operate electronic mail metering machine.
Check supplies at copy stations located throughout the building and replenish as needed.