Supervisory Procurement Analyst

Federal Emergency Management Agency•Washington, DC

11d•Onsite

About The Position

This position is in Mission Support, Office of the Chief Procurement Officer, Acquisitions Operations Division, in Washington, D.C. The Supervisory Procurement Analyst manages procurement quality reviews, Congressional Notifications, audit coordination, and Contract Action Report validation. The role includes supervising and directing staff responsible for procurement actions and supporting acquisition programs, policies, and procedures for the procurement of supplies, services, and construction. The employee monitors the shared Quality Review mailbox; receives, acknowledges, assigns, and conducts pre-solicitation, pre-award, modification, and interagency agreement reviews using Microsoft Forms and the FAM Review and Approval Guide. The employee documents findings, notifies contracting officers, and supports expedited, concurrent, disaster, and weekend reviews as needed. The position monitors and processes Congressional Notifications submitted through ERA under HSAM Appendix D and FEMA guidance. This includes verifying approvals, reviewing notifications before QR approval, tracking DHS approval and earliest award dates, processing eligible deferrals, and sending reminders. The employee also coordinates responses to periodic and annual GAO/OIG, DHS, financial, and A-123 audit requests, and validates quarterly samples of Contract Action Reports by comparing FPDS data with supporting records in ECFS and PRISM. The role supports preparation of the annual HCA-signed report submitted to DHS. All FEMA employees have regular and recurring emergency management responsibilities. Positions are subject to recall at any time for emergency operations, which may involve irregular hours, work outside the official duty station, duties beyond the position description, and extensive travel with little advance notice. Employees may be required to deploy for extended periods to emergency sites with physically austere and operationally challenging conditions. If selected, the employee must attend a three-week in-person training course in Emmitsburg, Maryland, within six months of onboarding; FEMA covers travel expenses.

Requirements

U.S. citizenship.
Successfully pass and maintain a Public Trust-High background investigation.
Register with the Selective Service, if applicable.
Current federal employees must meet time-in-grade requirements; employees must have served 52 weeks at the next lower grade or equivalent grade band in federal service.
Ability to obtain and maintain a Government credit card.
Ability to deploy with little or no advance notice anywhere in the United States and its territories for an extended period.
Completion of mandatory agency training for progression to GS-13 or higher contracting positions.
At least four years of experience in contracting or related positions, including at least one year of specialized experience at or equivalent to the next lower level.
A four-year course of study leading to a bachelor's degree, including or supplemented by at least 24 semester hours in an eligible field: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
FAC-C (Professional) or equivalent certification at the time of application; a copy must be submitted. FAC-COR is not accepted.
For GS-14 qualification, one year of specialized experience equivalent to at least GS-13 in the federal government, state or local government, or private sector, demonstrating experience leading procurement policy, quality-review, and compliance operations; supervising and directing staff responsible for procurement actions; reviewing Congressional Notifications or urgent deferrals; and coordinating oversight reviews and audits.
Submit transcripts with the application; official transcripts are required before appointment for selected applicants.
Attend a three-week in-person training course in Emmitsburg, Maryland, within six months of onboarding.

Responsibilities

Monitor the shared Quality Review mailbox and receive, acknowledge, assign, and conduct procurement reviews.
Conduct pre-solicitation, pre-award, modification, and interagency agreement reviews using applicable Microsoft Forms and the FAM Review and Approval Guide.
Document review findings, notify contracting officers, and support expedited, concurrent, disaster, and weekend reviews as needed.
Monitor and process Congressional Notifications submitted through ERA in accordance with HSAM Appendix D and FEMA guidance.
Verify required section and branch approvals, review notifications before QR approval, track DHS approval and earliest award dates, process eligible deferrals, and send reminders.
Coordinate and respond to periodic and annual GAO/OIG, DHS, financial, and A-123 audit requests.
Monitor audit mailboxes and request trackers; gather and validate procurement documentation; prepare and submit deliverables; maintain audit records; and participate in audit coordination meetings.
Review quarterly DHS-provided samples of Contract Action Reports by validating FPDS data against records in ECFS and PRISM.
Document and submit quarterly validation findings, ensure draft or error-status FPDS records are resolved, and support preparation of the annual HCA-signed report submitted to DHS.
Supervise and direct staff responsible for procurement actions.
Perform regular and recurring emergency management responsibilities and deploy when required.