Procurement Analyst

QTS Data Centers•Duluth, GA

12d

About The Position

The Procurement Analyst supports the end-to-end intake, routing, approval, execution, processing, and recordkeeping of AIA and other Development-related agreements. Following established procedures, the role coordinates contract packages, internal reviews, and external signatures; checks submissions for completeness; maintains accurate versions and approval evidence; and helps ensure fully executed agreements are distributed and processed in the appropriate systems. The position works closely with Development project teams, Construction Contract Management, Cost Control, Legal, Finance, Sourcing, internal approvers, and external contracting parties. Under the guidance of process owners, the coordinator helps keep contracting activities timely, organized, and auditable. The role does not own supplier negotiations, provide legal advice or interpretation, approve exceptions, or make commercial decisions on behalf of project teams.

Requirements

Associate degree or coursework in business administration, legal studies, construction management, supply chain, finance, or a related field, or an equivalent combination of education and relevant experience.
Entry-level experience, internship experience, or one to three years of experience in procurement or sourcing operations, contract administration, legal support, document control, project coordination, or a related administrative role.
Experience working with electronic documents, business workflows, shared records, or approval tracking.
Strong attention to detail and ability to follow documented procedures, checklists, and deadlines.
Ability to organize multiple assignments, maintain accurate records, and follow up professionally.
Clear written and verbal communication skills for coordinating with internal and external contacts.
Working knowledge of Microsoft 365 applications, including Outlook, Word, Excel, and Teams.

Nice To Haves

Exposure to AIA agreements or Development, real estate, engineering, or construction-related documents.
Familiarity with DocuSign, Workday, eBuilder, a contract lifecycle management platform, an electronic document management system, or comparable tools.
Basic familiarity with approval matrices, Delegation of Authority concepts, records retention, or audit controls.
Paralegal coursework, contract-administration training, records-management training, or related professional development.
Experience maintaining trackers, preparing routine reports, or updating process documentation.

Responsibilities

Receive and log AIA and other Development-related agreements submitted for approval and execution.
Check routing requests and contract packages for required fields, exhibits, approved templates, signer information, and supporting documentation using established checklists.
Notify submitting project teams about missing, inconsistent, or outdated information and track items through correction.
Apply established naming, indexing, metadata, filing, and document-control standards.
Organize drafts, redlines, final forms, and superseded versions throughout the contract lifecycle.
Set up internal approval workflows using established Delegation of Authority requirements, policies, and approval matrices.
Route packages to assigned reviewers and approvers in the required sequence.
Track pending reviews, approvals, rejections, returned items, and resubmissions; send routine reminders to support target cycle times.
Provide status updates and communicate required actions to requestors, approvers, Sourcing, Cost Control, and other stakeholders.
Escalate overdue approvals, exceptions, conflicting instructions, and unresolved issues to the appropriate process owner.
Maintain approvals, comments, exceptions, and supporting decisions.
Create DocuSign envelopes from complete and authorized routing requests using established templates and instructions.
Confirm signer names, titles, email addresses, signature fields, and sequencing before releasing envelopes.
Monitor envelope status, send reminders, address routine routing questions, and escalate nonstandard issues.
Check returned agreements for signatures, dates, required exhibits, and attachments.
Coordinate administrative corrections or re-execution when directed, referring substantive or legal questions to the appropriate owner.
Distribute fully executed agreements and applicable exhibits to authorized recipients.
Maintain complete and accurate contract files, including source documents, approvals, correspondence, signature certificates, executed agreements, exhibits, amendments, and related records.
Identify current versions clearly, retain or archive superseded versions according to policy, and limit access to authorized users.
Coordinate executed agreements for Workday and eBuilder processing and confirm required handoffs are completed.
Maintain contract registers, workflow logs, status trackers, and other control records.
Report on intake volume, approval and signature status, aging, cycle time, backlog, and exceptions.
Support document requests, internal reviews, and audits by locating and producing complete records.
Handle contract and business information with discretion and maintain confidentiality.
Track recurring delays, incomplete submissions, and handoff issues and share observations with process owners.
Maintain intake guidance, checklists, templates, standard operating procedures, and training materials as directed.
Suggest practical improvements to document standards, approval steps, reporting, and system use.
Assist with testing and implementation of workflow enhancements.
Provide routine guidance to users on routing requirements, document standards, and system procedures.
Perform related contract-operations and document-administration duties as assigned.