Supervisory Acquisition Utilization Specialist

Veterans Health Administration•Cincinnati, OH

10d•Onsite

About The Position

This position serves as a Supervisory Inventory Management Specialist for the Logistics Service within the Cincinnati, Ohio VA Medical Center, supporting its two-division campus, community-based outpatient clinics, and other off-campus locations. The role provides expert pre-award and post-award contract support to administrative and clinical service lines across the VA Healthcare System and its supported catchment area. It serves as a liaison and advisor on contract services, including clinical and healthcare services, facility and environmental services, product acquisition, and support services. The position supervises at least three Acquisition Utilization Specialists and four Purchasing Agents. The position directs and manages multiple operational phases within the Business and Procurement Planning and Purchasing sector of Supply Chain Service. It plans and evaluates logistics support for clinical and administrative missions; oversees procurement packages and purchase orders; exercises purchasing and ordering authority; and coordinates acquisition strategies with leadership, staff, and stakeholders. It monitors contract procurement from pre-award through delivery and administration, ensuring compliance with contract terms. The position also provides guidance on regulations and procedures and prepares reports and contract information for reviews, audits, inspections, and meetings. The regular work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. The position is not virtual. Work is primarily sedentary, with occasional travel to inspect contract facilities or vehicles supporting healthcare resources. A driver's license is required.

Requirements

One year of specialized experience equivalent to at least GS-11 in the Federal Service, typically in or related to the work of the position.
Specialized experience must include experience as a team lead or senior specialist assisting with direction and control of supply chain planning; contract-related services, product acquisition, and healthcare procurement; overseeing contracts from pre-award through post-award; preparing procurement packages and requirement documents; developing reports and recommendations on acquisition and contracting issues; participating in negotiations through contract administration; and monitoring expenditures and reporting deviations from contract terms.
Specialized knowledge and experience in logistics support activities involving acquisition management, contracting, purchasing, transportation, distribution, inventory management and control, expendable and non-expendable equipment, and warehouse operations.
Current Federal employees and certain former Federal employees applying for reinstatement or under VEOA must meet the GS-12 time-in-grade requirement: 52 weeks at GS-11 by the announcement closing date.
Must be a U.S. Citizen.
Selective Service registration is required for males born after December 31, 1959.
Must complete the application, questionnaire, and required online assessment.
Selected applicants must complete an online onboarding process and provide acceptable identification for pre-employment requirements.
Participation in the seasonal influenza vaccination program is required for VA Health Care Personnel.
A driver's license is required.
Must serve a one-year probationary period or two-year trial period, as applicable.
Physical work requirements are primarily sedentary; the announcement states that no inherent physical requirement essential to successful performance cannot otherwise be met with accommodation or workplace adjustment.
There is no educational substitution at this grade level.

Responsibilities

Directs and manages multiple phases of operations within the Business and Procurement Planning and Purchasing sector of Supply Chain Service.
Supervises employees in separate but interrelated units, including at least three Acquisition Utilization Specialists and four Purchasing Agents; conducts performance reviews, addresses performance issues, schedules and grants leave, monitors overtime, resolves informal complaints and grievances, and recommends corrective or disciplinary actions.
Plans, coordinates, and evaluates logistics actions needed to support the organization's clinical and administrative mission.
Establishes, expedites, and reviews micro-purchase orders and consolidated procurement packages.
Approves reconciled purchase card transactions and exercises Ordering Officer Authority to determine best value and contract sourcing.
Develops sole-source justifications based on cost, limited availability, or the unusual nature of a requirement.
Negotiates performance requirements among sites and service lines to build agreement and standardize enterprise equipment, supply, or service requirements.
Prepares and processes requisitions and procurement packages for award by the Network Contracting Activity and interfaces with Fiscal and budget staff to resolve obligation and reconciliation issues.
Explains new regulations and procedures and prepares reports, briefs, and contract data for meetings, inspections, audits, and in-progress reviews.
Coordinates with leadership, staff, and stakeholders to develop and execute acquisition strategies; analyzes issues and recommends courses of action.
Monitors procurement from pre-award through final delivery and ensures compliance with contract terms.
Advises on negotiations with contract specialists and contracting officers regarding contract modifications, change orders, supplemental agreements, delivery orders, and contract administration.
Performs other duties as assigned.
Occasionally travels to inspect contract facilities or motor vehicles providing healthcare resources to ensure Joint Commission and safety requirements are met.