Supervisory Acquisition & Utilization Specialist

Veterans Health Administration • Butler, PA

9d • Onsite

About The Position

The Supervisory Acquisition & Utilization Specialist provides expert pre-award and post-award contracting expertise to administrative and clinical service lines within the VA Healthcare System and supported catchment area. The role serves as a liaison and advisor on contract-related services, with a focus on critical clinical and healthcare services, facility and environmental services, and product acquisition and support services. It supervises at least three Acquisition Utilization Specialists and four Purchasing Agents.

The position directs and manages distinct operational phases within the Business and Procurement Planning and Purchasing sector of Supply Chain Service. It plans, coordinates, and evaluates logistical actions supporting the organization’s clinical and administrative mission; oversees procurement packages and purchase card transactions; advises on acquisition strategies and contract administration; and monitors procurement from pre-award through delivery to ensure contract compliance.

This is a full-time position with a Monday–Friday, 8:00 a.m.–4:30 p.m. schedule. Ad hoc telework may be available and will be discussed during the interview. The position is not virtual. Relocation and recruitment incentives are not authorized. Work is primarily sedentary, with occasional travel to inspect contract facilities or motor vehicles providing healthcare resources.

Requirements

• U.S. citizenship is required.
• Current Federal employees who held a GS grade within the past 52 weeks must meet the GS-12 time-in-grade requirement: 52 weeks at GS-11 by the announcement closing date.
• At least one full year of specialized experience equivalent to the GS-11 level in Federal service, typically related to the work of the position.
• Specialized experience includes serving as a team lead or senior specialist assisting with supply chain planning; handling contract services, product acquisition, and healthcare procurement; overseeing contracts from pre-award through post-award; preparing procurement packages and requirement documents such as performance work statements and objectives, cost-benefit analyses, and sole-source justifications; analyzing reports and recommending acquisition or contracting actions; participating in negotiations throughout contract administration; and monitoring expenditures and reporting deviations from contract terms.
• Specialized knowledge and experience in logistics support activities such as acquisition management, contracting, purchasing, transportation, distribution, inventory management and control, expendable and non-expendable equipment, and warehouse operations.
• Complete all required application steps, including the online assessment.
• Register with Selective Service if applicable to males born after December 31, 1959.
• Complete required background/security investigation and online onboarding; provide acceptable identification for pre-employment requirements.
• Participate in the seasonal influenza vaccination program as a VA Health Care Personnel requirement.
• Serve a one-year probationary period or two-year trial period, as applicable.
• Meet all qualification requirements by the announcement closing date of 11/02/2026.

Nice To Haves

• Contracting Officer Representative (COR) and/or contracting or management experience is preferred.

Responsibilities

• Direct and manage operational phases within the Business and Procurement Planning and Purchasing sector of Supply Chain Service.
• Supervise employees across separate but interrelated units, conduct semi-annual and annual performance reviews, address performance issues, schedule and grant leave, and monitor overtime.
• Resolve informal complaints and grievances, discuss corrective actions with employees, and recommend disciplinary or adverse actions as appropriate.
• Plan, coordinate, and evaluate logistical actions supporting the organization’s clinical and administrative mission.
• Establish, expedite, and review micro-purchase orders and consolidate procurement packages.
• Approve reconciled purchase card transactions and exercise Ordering Officer Authority to determine best value and contract sourcing.
• Develop sole-source justifications based on cost, limited availability, or unusual circumstances.
• Negotiate performance requirements among multiple sites and service lines to obtain agreement and standardize equipment, supplies, or services.
• Prepare and submit requisitions and procurement packages to the Network Contracting Activity for award, and coordinate facility-wide fund control activities with Fiscal and budget staff to resolve obligation and reconciliation issues.
• Explain new regulations and procedures, and prepare reports, briefs, and contract data for meetings, inspections, audits, and in-progress reviews.
• Coordinate with leadership, staff, and stakeholders to develop and execute acquisition strategies; conduct analyses and recommend courses of action.
• Monitor procurement from pre-award through final delivery and ensure compliance with contract terms.
• Advise on negotiations with contract specialists and contracting officers involving modifications, change orders, supplemental agreements, delivery orders, and contract administration.
• Travel occasionally to inspect contract facilities or motor vehicles providing contracted healthcare resources for Joint Commission and safety compliance.
• Perform other duties as assigned.

Benefits

• Federal employee benefits package for eligible employees, with benefits available to the employee and family.
• Annual leave accrual may be credited for qualifying job-related non-federal experience or active-duty uniformed military service, subject to request and approval before appointment.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed