Acquisition & Utilization Specialist
About The Position
The Acquisition & Utilization Specialist serves as the Medical Center liaison and advisor on contract-related services within the Supply Chain Management Service at the William S. Middleton Memorial Veterans Hospital. The position focuses on acquiring and supporting critical clinical and healthcare services and products for project managers, program managers, senior management, and other stakeholders. The role directs facility-wide procurements supporting a three- to five-year strategic acquisition plan and manages tactical and operational procure-to-pay responsibilities for assigned contracts. The specialist develops acquisition policies, procedures, and supporting documents consistent with federal acquisition laws and regulations, and coordinates acquisition strategies with contracting activities, VA leadership, contracting representatives, logistics staff, clinical customers, and other stakeholders. The role analyzes procurement considerations, develops and reviews procurement packages and documents, and creates or leads development of performance work statements, market research, cost-benefit and gap analyses, justifications, estimates, surveillance plans, evaluation criteria, funding plans, schedules, and reporting requirements. The position monitors contracts from pre-award through final delivery, advises on negotiations and contract changes, resolves administration issues, coordinates with legal counsel when needed, and assesses contract performance and compliance. The specialist also develops reports and presentations, recommends corrective actions, and advises on contract termination or exercising option years based on performance, funding, and continued service needs.
Requirements
- U.S. citizenship is required.
- Meet the applicable time-in-grade requirement, if applicable: for GS-11, 52 weeks at GS-9 in the federal service.
- At least one year of specialized experience equivalent to GS-9 in the normal line of progression, including experience with contract-related services, product acquisition, and procurement in a healthcare environment; oversight of pre-award and post-award contracts; preparation of procurement packages for unique, emergent, and complex requirements; development of requirement documents and sole-source justifications; analysis of reports and recommendations on acquisition and contracting matters; participation in contract-administration negotiations; and monitoring expenditures and deviations from contract terms.
- Complete the application, questionnaire, and required online assessment.
- Register with Selective Service, if applicable to males born after December 31, 1959.
- Complete background and security investigation requirements and the online onboarding process, including acceptable employment-identification documents.
- Participate in the Department of Veterans Affairs seasonal influenza vaccination program.
- Serve a one-year probationary period or two-year trial period, as applicable.
- There is no educational substitution at this grade level.
Responsibilities
- Develop procedures, policies, and supporting artifacts to ensure procurement activities comply with the Federal Acquisition Regulation, VA Acquisition Regulation, and other applicable federal laws and regulations.
- Coordinate acquisition strategies with the Network Contracting Activity, VA leadership, contracting officers’ representatives, logistics staff, clinical service customers, and other stakeholders.
- Analyze procurement considerations, including construction, budgets, supporting manpower, and other factors, and recommend courses of action.
- Establish, expedite, and review the consolidation of procurement packages.
- Develop and lead development of performance work statements and objectives, cost-benefit analyses, gap analyses, sole-source justifications, past-performance information, quality-assurance surveillance plans, market research, independent government estimates, evaluation criteria, options, funding, delivery schedules, lead times, and reporting requirements.
- Review procurement documents for accuracy and adequacy.
- Develop and implement processes and procedures in response to changes to the VHA Procurement Manual.
- Prepare and deliver presentations and recommendations to VA health-care-system senior leadership and internal and external stakeholders.
- Develop and analyze local and regional reports.
- Direct facility-wide procurements in support of the three- to five-year strategic acquisition plan.
- Negotiate performance requirements among multiple sites and service lines to reach agreement and standardize enterprise equipment, supply, or service requirements.
- Manage tactical and operational procure-to-pay responsibilities for designated contracts.
- Resolve problems in contract administration and monitor procurement from pre-award through final delivery.
- Advise on negotiations with contract specialists and contracting officers, including contract modifications, change orders, supplemental agreements, and delivery orders.
- Coordinate with legal counsel to resolve unique situations that may affect procurement actions.
- Troubleshoot delays and setbacks, track procurement status, and take action to correct problems.
- Review audits and determine whether facility changes are needed to ensure compliance with contract terms.
- Recommend contract termination or exercise of option years based on contract performance, fund availability, and the need to continue services.
Benefits
- Federal employees and their families have access to a comprehensive range of benefits; specific eligibility depends on position type.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
