Supervisor of the Payroll Funding, Certification and ACH Unit (PFCAU)

City of New York•New York, NY

9h•$80,000 - $95,000•Onsite

About The Position

The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) is hiring a Supervisor for the Payroll Funding, Certification and ACH Unit (PFCAU) within the Payroll Banking and Accounting group. Reporting to the Assistant Director, the Supervisor oversees the unit’s daily workflows and staff assignments and reviews and approves payroll funding, payment requests, ACH credit files, bank deposits, and electronic funds transfer amounts. The role also authorizes and certifies City agency payrolls by validating and reconciling payroll summaries with accounting and payroll reports, completing required paperwork, and releasing payrolls to agencies. Additional duties include reviewing employee reimbursements for EFT credit returns, developing PFCAU processes and procedures, responding to customer service inquiries, and performing analytical and accounting tasks as assigned by Payroll Banking and Accounting management. The position is based at 5 Manhattan West in New York, NY, and is scheduled for 35 hours on the day shift. The stated salary band is $90,000 to $100,000; compensation is also listed as USD 80,000 to USD 95,000.

Requirements

Meet one of the stated qualification pathways: a bachelor’s degree and four years of progressively responsible clerical or administrative experience, an associate degree or 60 college credits and five years of such experience, a high school diploma or equivalent and six years of such experience, or equivalent education and experience.
The qualifying experience must involve independent decision-making concerning program management or planning, resource allocation, and scheduling and assignment of work.
At least 18 months of qualifying administrative, managerial, executive, or supervisory experience is required, supervising staff performing clerical or administrative work of more than moderate difficulty.
Excellent oral and written communication, interpersonal, and organizational skills.
Excellent work ethic and attention to detail.
Ability to analyze data and prepare statistical and narrative reports.
Ability to work efficiently in a fast-paced environment.
Excellent skills with Microsoft O365 products.

Nice To Haves

Minimum 3–5 years of supervisory experience with clerical and professional staff.
Experience with the Payroll Management System (PMS), Payroll Information Administration (Pi), City Human Resource Management System (CHRMS), Reports Management Distribution System (RMDS), BMC Remedy, and Financial Management System (FMS).

Responsibilities

Supervise the unit’s daily assignment workflows.
Review payroll funding requests prepared by the unit and approve Payment Requests documents.
Confirm net pay and escrow deduction ACH credit files for active and retiree payrolls, and authorize their release.
Approve the unit’s daily bank deposits into multiple City bank accounts.
Review EFT amounts for all payroll cycles and approve schedules for payroll funding.
Authorize and certify City agencies’ payrolls by validating and reconciling payroll summaries against accounting and payroll reports, completing and signing required paperwork, and releasing payrolls to City agencies.
Review and approve employee reimbursements for EFT credit returns.
Analyze and write PFCAU processes and procedures.
Respond to customer service inquiries.
Perform analytical and accounting tasks as assigned by Payroll Banking and Accounting management.