Supervisor, Orphans' Court Clerk

Montgomery County•Norristown, PA

10d•Onsite

About The Position

The Supervisor, Orphans’ Court Clerk oversees the daily operations of the Orphans’ Court Department and supervises departmental staff to ensure efficient case processing, compliance with court procedures, and high-quality public service. This position works closely with Orphans’ Court judges, judicial staff, attorneys, and the public regarding filings, hearings, adoptions, guardianships, and appellate matters.

Requirements

Bachelor’s Degree.
5 years related legal experience – Experience with trusts, estate planning, guardianships, and adoptions.
Excellent verbal and written communication skills.
Ability to work well with the public and co-workers.
Excellent typing, word processing and data entry skills.
Accurate, detail-oriented and able to prioritize and ensure that deadlines are met.
Well organized.
Efficient worker, keeping all work processed with no 'back log'.
Excellent telephone and people skills.
Project a professional demeanor, working calmly and productively under pressure.
Excellent computer skills with knowledge of MS Office Products, as well as various other computer software packages.
Independent, responsible, self-motivated worker.
Team worker, helping co-workers when needed.
Excellent knowledge of standard office procedures.
Knowledge of County policies and procedures.

Responsibilities

Supervise, train, and evaluate staff within the Orphans’ Court Department.
Maintain working knowledge of all departmental functions and staff responsibilities.
Assign and distribute workloads to ensure timely processing of filings and coverage during staff absences.
Assist in developing and implementing departmental procedures and workflow improvements.
Support the Second Deputy with time and attendance administration and related personnel matters.
Work closely with Orphans’ Court judges, staff attorneys, and judicial staff regarding case scheduling and court operations.
Assist with coordination and administrative decisions related to hearings and court proceedings.
Review and process court orders as directed by the judges.
Accept and process Orphans’ Court filings submitted electronically and over the counter.
Process appeals to the Appellate Courts of Pennsylvania.
Oversee adoption filings and electronic filing procedures.
Assist members of the public with procedural questions related to adoptions and other Orphans’ Court matters.
Oversee guardianship matters, including monthly guardianship reporting requirements and required notices to guardians and state agencies.
Verify cashier drawers and prepare bank deposits as needed.
Prepare monthly and annual reports for the Administrative Office of Pennsylvania Courts (AOPC).
Ensure accurate recordkeeping and compliance with applicable court procedures and reporting requirements.