Supervisor, Materials Management

University of Miami•Miami, FL

11d•Onsite

About The Position

The University of Miami/UHealth Facilities department is hiring a full-time Supervisor, Materials Management in Miami, Florida. This role supervises and coordinates employees who handle and transport materials, ensuring the organization’s material needs are met. The supervisor provides direct operational oversight of the Facilities Stockroom and Materials Management functions, including stock and non-stock inventory, purchasing, receiving, storage, issuance, distribution, vendor relationships, and inventory control systems. The position ensures appropriate staffing, training, work assignments, inventory accuracy, material availability, purchasing compliance, and timely support for Facilities operations. It monitors performance, identifies process-improvement and cost-efficiency opportunities, and ensures stockroom activities comply with University policies, departmental procedures, safety requirements, and customer-service standards. This role also maintains inventory and management records, oversees controlled materials and specialty tools, and supports staff with materials-handling duties during high-volume periods. The duties listed are not all-inclusive and may be expanded to include other responsibilities as necessary.

Requirements

High school diploma or equivalent.
At least three years of experience in stockroom operations.
Active Florida driver's license.
Knowledge of business and management principles.
Ability to direct, manage, implement, and evaluate department operations.
Ability to establish department goals and objectives that support the strategic plan.
Ability to plan effectively, delegate, and supervise the work of others.
Ability to lead, motivate, develop, and train others.
Commitment to the University's core values.
Computer skills, including Microsoft Office.
Ability to communicate effectively and present information in an organized manner.
Detail-oriented and able to work under stress and multitask.
Ability to exercise independent judgment in assigned duties.
Ability to read, write, speak, and understand English.

Nice To Haves

Relevant education, certifications, and/or work experience may be considered.

Responsibilities

Approve or recommend employee selections and evaluate employee performance.
Establish work schedules, assign duties and priorities, ensure appropriate coverage, and provide staff coaching and training.
Review materials-management inventory operations and procedures, and maintain master inventory records, including manufacturer information, catalogue numbers, item descriptions, pricing, suppliers, locations, and quantities.
Keep informed about current, new, obsolete, excess, and used materials; recommend inventory adjustments to improve availability, space utilization, and cost effectiveness.
Organize and maintain warehouse, inventory yard, stockroom, storage areas, workspaces, vehicles, and equipment for efficient, safe, clean, secure, and operational use.
Maintain appropriate inventory levels, including minimum, maximum, or par levels in the Facilities Work Order Management system (TMA).
Oversee daily stockroom operations, including purchasing, receiving, inspection, recording, storage, issuance, distribution, and delivery of stock and non-stock materials.
Oversee procurement through Workday, including purchase orders, change orders, and related purchasing activities, and ensure purchasing compliance with University requirements.
Conduct cycle counts, periodic spot checks, inventory reconciliations, and annual physical inventory; investigate discrepancies and implement corrective actions.
Review and approve stockroom invoices and work with Facilities Accounting, vendors, and suppliers to resolve pricing, receiving, invoicing, and payment discrepancies.
Develop and maintain vendor and supplier relationships, obtain competitive pricing, address service and material issues, and research qualified suppliers.
Oversee issuance, accountability, and tracking of specialty tools and other controlled materials, ensuring appropriate TMA documentation.
Establish and maintain procedures and internal controls that support inventory accuracy, purchasing compliance, workplace safety, and efficient stockroom operations.
Monitor the quality and timeliness of stockroom services, identify operational issues, and implement improvements to efficiency, service, and customer satisfaction.
Prepare, review, and use inventory, purchasing, operational, and other management reports to monitor performance, identify trends, and support decisions.
Ensure staff are trained on applicable controls, University policies, and procedures, and ensure compliance with relevant University policies, departmental procedures, safety requirements, and applicable standards.
Assist employees with materials-handling tasks during periods of high volume.