Supervisor, Materials Management

University of Miami•Miami, FL

9d•Onsite

About The Position

The University of Miami/UHealth Department of Facilities is hiring a full-time Supervisor, Materials Management in Miami, Florida. This role supervises and coordinates staff who handle and transport materials, ensuring organizational material needs are met. The supervisor oversees employee selection recommendations, performance evaluations, schedules, assignments, training, and staff coverage, while reviewing materials-management operations, procedures, and records. The position provides direct operational oversight of the Facilities Stockroom and Materials Management functions, including Stock and Non-Stock inventory, purchasing, receiving, storage, issuance, distribution, vendor relationships, and inventory control systems. It ensures appropriate staffing and training, inventory accuracy and availability, purchasing compliance, and timely support for Facilities operations. The supervisor monitors performance, identifies process and cost-efficiency improvements, and ensures Stockroom activities follow University policies, departmental procedures, safety requirements, and customer-service standards. The role manages inventory levels and records in the Facilities Work Order Management system (TMA), conducts and oversees inventory counts and reconciliations, and investigates discrepancies. It oversees purchasing through Workday, reviews and approves Stockroom invoices, and works with Facilities Accounting and suppliers to resolve discrepancies. It also oversees material receipt and distribution, controlled tools and materials, Stockroom organization and safety, and the preparation and use of operational and management reports. The University of Miami offers competitive salaries and a comprehensive benefits package. UHealth is a university-based health system serving South Florida, Latin America, and the Caribbean, with patient care supported by research and medical education at the Miller School of Medicine.

Requirements

High school diploma or equivalent.
At least three years of experience in stockroom operations.
Active Florida driver's license.
Knowledge of business and management principles.
Ability to direct, manage, implement, and evaluate department operations.
Ability to establish department goals and objectives that support the strategic plan.
Ability to plan, delegate, and supervise the work of others.
Ability to lead, motivate, develop, and train others.
Commitment to the University's core values.
Computer skills, including MS Office.
Ability to communicate effectively and present information in an organized manner.
Detail-oriented, able to work under stress, and able to multitask.
Ability to exercise independent judgment in assigned duties.
Ability to read, write, speak, and understand English.

Nice To Haves

Relevant education, certifications, and/or work experience may be considered.

Responsibilities

Supervise and coordinate employees who handle and transport materials; recommend employee selections, assign schedules and duties, ensure coverage, and evaluate performance.
Provide direct supervision and operational oversight of Facilities Stockroom and Materials Management functions.
Manage Stock and Non-Stock inventory, purchasing, receiving, storage, issuance, distribution, vendor relationships, and inventory control systems.
Set work schedules and priorities, monitor employee performance, and provide coaching and training.
Oversee daily Stockroom operations to ensure timely purchasing, receipt, storage, issuance, distribution, and delivery of materials.
Maintain appropriate inventory minimum/maximum or par levels in TMA based on usage, demand, and operational needs.
Ensure inventory records in TMA are accurate, including item descriptions, pricing, suppliers, locations, and quantities.
Oversee cycle counts, spot checks, reconciliations, and annual physical inventory; investigate discrepancies and implement corrective actions.
Review inventory usage, obsolete or excess materials, and stock levels; recommend adjustments for availability, space utilization, and cost effectiveness.
Oversee purchasing of Stock and Non-Stock materials through Workday, including Purchase Orders and Change Orders, and ensure compliance with University requirements.
Review and approve Stockroom invoices and work with Facilities Accounting, vendors, and suppliers to resolve pricing, receiving, invoicing, and payment discrepancies.
Develop and maintain vendor and supplier relationships, obtain competitive pricing, address service and material issues, and research qualified suppliers.
Ensure incoming goods are inspected, received, recorded, and entered into TMA accurately and promptly; oversee material issuance and distribution.
Oversee documentation and tracking of specialty tools and other controlled materials maintained by the Stockroom.
Organize and maintain Stockroom, warehouse, inventory-yard, storage, vehicle, equipment, and workspace conditions to support safe and efficient operations.
Establish and maintain procedures and controls for inventory accuracy, purchasing compliance, workplace safety, and efficient operations.
Monitor Stockroom service quality and timeliness, identify operational issues, and implement process improvements to enhance efficiency and customer satisfaction.
Prepare, review, and use inventory, purchasing, operational, and management reports to monitor performance and support decision-making.
Ensure compliance with University policies, departmental procedures, safety requirements, and applicable standards.
Establish and assess internal controls, and ensure employees are trained on controls and University policies and procedures.
Assist employees with materials-handling tasks during periods of high volume.