Supervisor, Campus Maintenance and Operations

University of Ottawa•Ottawa, ON

1d•CA$90,987 - CA$114,932•Onsite

About The Position

Facilities services are characterized by a dynamic and creative growing team where the winds of change are blowing, offering people like you opportunities to use your leadership and innovation skills to contribute to the achievement of their inspiring mission: to deliver best in class research infrastructure, reshape campus life and student experience, and provide a sustainable environment for students, researchers, teachers and community. uOttawa’s facilities encompass three main sites that are comprised of over 600,000 square meters of building space (over 6.4 million square feet), 42.5 hectares of grounds, 125 buildings and 4,500 beds in 11 residences. There are over 150 employees in Facilities, including Project Managers, Energy and Commissioning Specialists, Mechanical and Electrical Engineers, Architects, and space Planners. The facilities capital and operating expenditures are in the range of $100M for the University’s $2.0 billion assets under management. The 20-year Capital spending plan envisions $4.0 billion of new investment highlighted by uOttawa launch of project Top Shelf, a $300 million capital investment to build a new facility for the Faculty of Health Sciences at uOttawa’s River Campus, as well as a tower at the Roger Guidon campus to house uOttawa’s new Advanced Medical Research Center (AMRC).

Requirements

Relevant theoretical and practical knowledge of the sector normally acquired through college education or equivalent experience demonstrating an in-depth knowledge of the type of infrastructure under the incumbent’s responsibility.
Ten years’ proven experience in construction or building management; work in the section may require professional certification
Knowledge of, and experience in, managing financial, technical and material resources.
Knowledge of, and experience in, managing human resources and teams, in applying collective agreements, and in resolving conflicts.
Knowledge of, and experience in, managing contracts, preparing quotes and supervising contractor performance and construction sites.
Knowledge of, and experience in, reading and interpreting site plans and in dealing with consultants (architects and engineers).
Experience in planning and in setting work priorities based on urgency, budgets, etc.
Experience in using Microsoft Office software.
Strong critical thinking skills
Self-reliance and ability to take sound decisions
Good judgment with ability to follow up with action
Ability to work to a strict schedule
Excellent communication, interpersonal and customer service skills
Bilingualism - French and English (spoken and written)

Nice To Haves

Experience in using CMMS software, such as Archibus, Maximo or other maintenance management software, would be considered an asset.

Responsibilities

Organizes, monitors and leads first-line operations, maintenance and repair activities relevant to own sector, relying on internal resources or external contractors based on the nature and scope of the work required.
Responsible for gathering data for own sector and for accurately entering it into the maintenance management system.
Administers the operations and cost recovery budgetary envelopes for own sector.
Updates the budget daily and assists the manager in producing quarterly forecasts and annual planning.
Validates contractor proposals, conducts analyses, prepares purchase orders and approves contractor invoices in keeping with the terms specified in service and purchase contracts.
Supervises and manages the performance of the sector’s human resources and provides them with the training they require, including technical and/or health and safety training.
Participates in drafting collective agreements.
Ensures that the physical resources required are available and working properly.
Working with Procurement, assists in hiring contractors for specialized services and rigorously oversees all fulfillment of their respective contracts, including technical and financial performance.
Regularly inspects work to ensure quality and compliance with University standards and conditions, as well as with applicable regulations, including health and safety regulations.
Plans and coordinates all building inspections, both destructive and non-destructive.
Develops and manages a preventive maintenance program to maximize building use and reduce repair costs.
Recommends capital investments to their own supervisor and to the Asset Management section in accordance with the priorities set on the ground.
Coordinates work in accordance with client requirements and communicates with them by providing explanations and clarifications, including on any delays or problems incurred before and during the work.
Also coordinates daily interactions between contractors, the Construction section, the call centre and the various Operations teams.