Supervisor, Accounts Payable

Concentra•Addison, TX

16d

About The Position

The Accounts Payable Supervisor is responsible for overseeing the daily operations of the accounts payable department, supervising staff, and ensuring the timely and accurate processing of invoices and vendor payments. The Accounts Payable Supervisor is also responsible for enforcing internal controls and polices, improving processes, coordinating payments, and collaborating with other departments like Finance, Accounting and Procurement.

Requirements

Some College
Degree must be from an accredited college or university.
5+ years in Accounts Payable or accounting related field
at least 2 years of supervisory experience
Minimum of 3 years in an office environment
Good interpersonal skills
Excellent communication, leadership and problem-solving skills
Detailed-oriented and highly organized
Basic Math Skills
Ability to thrive in a fast-paced environment and possess a personal sense of urgency and attention to detail
Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility
Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions
Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism
The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies
Attention to detail and accuracy.
Excellent oral and written communication skills.
Proficiency in Microsoft Excel and ability to learn other systems as needed (Oracle)
Ability to work independently and as part of a team.
Work with leadership team to identify areas of risk or potential improvements.
Possess a continual sense of curiosity and desire to improve processes.
Ability to follow company and departmental policies and guidelines

Nice To Haves

Experience working in a high-volume multiple facility operating structure environment is a plus
Accounts payable high-volume experience with various AP vendor types is a plus

Responsibilities

Supervise and develop accounts payable staff.
Work with manager to set goals and objectives for the team and manage workload distributions.
Collaborate with manager to establish and enforce standard procedures and internal controls.
Monitor daily activities and resolve complex issues or disputes.
Ensure the timely and accurate processing of all invoices and payments.
Coordinate and manage payment runs (e.g. checks and ACH).
Oversee vendor onboarding, including W-9 collection and 1099 reporting.
Reconcile vendor accounts and work with vendors to address inquiries and payment issues.
Ensure compliance with all applicable regulations and company policies.
Support month-end and year-end close processes.
Monitor accounts payable aging reports.
Work with manager to identify and implement opportunities for process improvements and automation to enhance efficiency.
Create process documentation to ensure a clear understanding of the operating procedures for all Accounts Payable processes.
Work closely with other departments, such as procurement, fixed assets, accounting and finance, to resolve discrepancies and ensure smooth operations.
Support special projects and undertake other duties as requested.