Supervisor- Accounts Payable

Stanford Medicine Children's Health•Menlo Park, CA

15d•$48 - $62•Onsite

About The Position

Provides overall direction and guidance to the staff processing accounts payable and vendor services including maintaining records of amounts owed, verifying invoices, computing discounts, coding expenses, preparing vouchers, and issuing checks for payment. The Accounts Payable Supervisor prepares financial reports for various agencies, and creates new accounting forms as needed. Prepares accounts payable register and other related reports. Provides guidance, coordination and training to staff on accounts payable and purchasing procedures.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
Four (4) years of progressively responsible Accounts Payable experience.
Ability to interpret, apply and explain rules, regulations, policy and procedures.
Ability to manage budgets and expenses.
Ability to manage workflow and/or business cycle productivity.
Ability to plan, organize, assign, prioritize, evaluate, and supervise the work of subordinate employees performing the same or similar work.
Ability to plan, organize, develop tactical plans and sets priorities.
Ability to solve technical and non-technical problems.
Ability to supervise, coach, mentor, train, and evaluate work results.
Ability to work effectively through and with others.
Knowledge of accounts payable principles and practices.
Knowledge of computer systems and software used in functional area.
Knowledge of financial transaction flows, including system interfaces.
Knowledge of local, state and federal regulatory requirement related to the functional area.
Experience with ERP systems such as Workday or similar.

Nice To Haves

Workday Financial experience preferred.
Leadership experience preferred.

Responsibilities

Assists, guides, and instructs support staff with non-routine policy interpretations or transaction problems which require resolutions.
Implements reporting procedures and internal controls for the purpose of maintaining accurate records.
Maintains various fiscal information, files and records for providing an up-to-date reference and audit trail for compliance.
Participates in establishing departmental policy.
Performs supervisory functions for the assigned program, section or unit by interviewing and recommending the hiring of new staff members; providing or arranging for training for subordinates; evaluating subordinates' performance; and recommending personnel actions such as promotions, transfers, or disciplinary action to ensure adequate and competent staffing.
Plans work assignments, evaluates work performed and provides direction and decisions in handling procedural and technical problems. Monitors work outcomes and provide metric data for management.
Reconciles a variety of accounts and reports for ensuring accuracy.
Researches discrepancies of financial information and/or documentation (e.g., purchase orders, vendors, invoices, etc.) for ensuring accuracy and adherence to procedures prior to processing.
Verifies budgets for the purpose of determining whether there is adequate funding for purchases.