Supervising Procurement Analyst
About The Position
The Supervising Procurement Analyst is responsible for procuring medical-surgical supplies and equipment cost-effectively to support University Hospital patient care. The role supervises procurement staff and oversees the hospital materials management inventory system to maintain adequate supply levels. The position manages procurement operations, inventory levels, vendor and contract relationships, cost-saving initiatives, product reviews, and compliance. It works with hospital stakeholders and the Director of UH Materials Management to address inventory needs, evaluate products, and prepare analyses and reports.
Requirements
- Bachelor's degree required; additional related experience may substitute for the degree on a year-for-year basis.
- Knowledge of Microsoft Office Suite required.
- Ability to prioritize and manage multiple tasks and meet deadlines.
Nice To Haves
- One year of experience in a supervisory or lead capacity.
- Experience in Materials Management and purchasing commodities, materials, equipment, and supplies.
- Familiarity with purchasing systems such as Marketplace.
- Knowledge of Banner.
- Familiarity with project management.
Responsibilities
- Coordinate staff purchasing goods, services, and equipment for University Hospital Materials Management; review and approve Materials Management inventory purchase requisitions.
- Oversee procurement staff tracking backorders, resolve issues to maintain service levels, and communicate backorder status to stakeholders.
- Solicit and analyze quotations and change suppliers when appropriate to improve price, delivery, or quality while complying with statutory and University Hospital requirements.
- Manage vendor relationships and audit contract pricing and terms.
- Lead cost-saving initiatives for Materials Management.
- Maintain the contract database and pursue best pricing through Group Purchasing Organization, state, and locally negotiated contracts; use GPO agreements and opportunity programs.
- Conduct complex market research on medical-surgical products using publications and technical materials such as ECRI.
- Meet with stakeholders to address inventory concerns, establish par levels, and support new-vendor product conversions.
- Assist the Director of UH Materials Management with vetting new products, preparing cost analyses, scheduling Value Analysis Committee information sessions, and preparing requested correspondence and monthly reports.
- Review purchasing practices to ensure staff use appropriate contracts and tiers; maintain and update the procurement system’s master catalog.
- Oversee warehouse inventory levels, stock rotation, and cycle counting.
- Review and implement inventory changes and non-formulary requests for new products.
- Manage the product recall process.
- Adhere to University Hospital compliance standards, the Code of Conduct, and Conflict of Interest Policy.
- Keep current with applicable federal, state, and University Hospital regulations, laws, and policies.
- Ensure staff are trained and evaluated on compliance policies and procedures relevant to their jobs.
- Perform other related duties as assigned.
Benefits
- Vacation time
- Medical and prescription drug coverage
- Dental and vision insurance
- Health Savings Account (HSA) and Flexible Spending Account (FSA)
- Short- and long-term disability insurance
- Pension plan
- Pet insurance
- Employee Assistance Program (EAP)
- Professional development
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What This Job Offers
Job Type
Full-time
Career Level
Manager
