David Douglas High School SUN Site Manager

IRCO•Portland, OR

10d•Onsite

About The Position

The David Douglas High School SUN Community School Site Manager leads operations and programming for the SUN Community School at David Douglas High School. The role mobilizes and organizes community resources to provide academic support, social-emotional development, enrichment and recreation, resource navigation, family engagement, community events, and volunteer opportunities. The work and activities take place at the school; this is not a remote position. As the operational lead, the Site Manager oversees program budgeting, community outreach, program development and implementation, partner-service coordination, and direct supervision of staff and volunteers. The role executes contracted program deliverables, supports other integrated programs and activities, and ensures that required correspondence, data, and reports are submitted on time and meet Multnomah County and other funder expectations. The Site Manager collaborates with school leaders, families, partners, and IRCO colleagues to develop culturally appropriate programming, connect families with resources, and support student achievement and family engagement.

Requirements

Bachelor’s degree or an equivalent combination of training and experience.
Pass the Oregon Department of Education and David Douglas School District background check.
English proficiency required; proficiency in a second language is preferred, particularly Chinese (Mandarin or Cantonese), Spanish, Vietnamese, Chuukese, Ukrainian, Somali, or another language commonly spoken by families at David Douglas High School.
Ability to work independently with minimal on-site supervision and direction.
Ability to work positively in a demanding, fast-paced social-service environment, exercise sound judgment, manage stress, and adapt to changing priorities and schedules.
Ability to work flexible hours and a variable schedule.
Ability to work in office and school settings, as well as outdoor spaces, on student field trips, or on buses as required.
Experience and ability to work with varied experiences in a community-based environment.
Ability to collaborate with agency colleagues, school communities, program partners, vendors, and community contacts.
Strong customer-service skills and ability to interact effectively with distressed or demanding students, parents, teachers, partners, and employees.
Excellent interpersonal, verbal, and written communication skills.
Conflict-management and decision-making skills, including the ability to balance stakeholder and partner interests while implementing programming.
Ability to make presentations promoting SUN or other assigned topics.
Proven record of attendance and punctuality.
Record-keeping experience, including maintaining activity and staff rosters, attendance and sign-in sheets, participant registration information, and incident reports.
Ability to perform the essential functions of the job with or without reasonable accommodation.
Ability to perform some physical effort or manual labor, including lifting, carrying, or constant movement.
Ability to provide daily work direction and make recommendations regarding hiring, discipline, termination, or pay adjustments.

Nice To Haves

Proficiency in Chinese (Mandarin or Cantonese), Spanish, Vietnamese, Chuukese, Ukrainian, Somali, or another language commonly spoken by families at David Douglas High School.

Responsibilities

Ensure programs meet IRCO’s Program Management Standards and engage in continuous learning for program improvement.
Survey school-community needs and interests with the principal, school staff, and families, and develop programming aligned with those needs.
Collaborate with the principal to integrate SUN activities into the School Improvement Plan and develop strategies that meet funder outputs and outcomes.
Complete program reports and data entry requirements for Multnomah County and other funding sources on time.
Maintain a SUN Leadership Team of parents and key stakeholders to support family engagement and community outreach.
Coordinate systems to connect families with basic-needs resources, including food, health care, housing, utilities, and shelter.
Participate in school leadership teams and recommend culturally appropriate, equitable, and inclusive approaches to student improvement plans.
Develop or update the SUN Partner Handbook and orient partners, staff, and volunteers to safety, operational, school-space, and student-behavior protocols.
Train, supervise, communicate with, and evaluate staff and volunteers; participate in hiring and consult with the supervisor and HR on staffing and personnel matters.
Ensure partners have suitable space and necessary resources and supplies for their activities.
Create and manage safety plans for programs outside school hours, train program participants on safety practices, coordinate emergency drills with building staff, and follow the Multnomah County Out of School Protocol.
Work with the supervisor to develop and sign partner agreements, including Memorandums of Understanding and Professional Service Agreements.
Develop event and activity registration and marketing materials; communicate schedules; manage registration and class and student schedules; and target outreach to students who would benefit most.
Protect the confidentiality of student information and follow applicable HIPAA and FERPA standards.
Manage the program budget as directed and complete finance and HR records and reports within required time frames.
Attend assigned school, IRCO, systems-level, work-group, and community meetings.
Conduct assigned outreach with the supervisor and IRCO Communications, and partner with schools and districts on culturally appropriate family and community engagement events.
Establish and maintain cooperative relationships with funders, volunteer agencies, community members, the public, partners, and vendors.
Participate in groups as needed to fulfill program goals and deliverables.
Complete required professional development and training.

Benefits

Flexible working arrangements and schedules
Three to six weeks of paid time off per year
401(k) match of over 100% on the first 5%, with immediate vesting
3% match for student loans or college savings
12 paid holidays and one floating holiday
Medical and dental insurance options with 85% coverage for employees and families, with no deductibles
Employer-paid life insurance
Employer-paid short-term disability insurance
Employer-paid long-term disability insurance
Flexible spending account