Summer Student, Office Administration

Cadillac Fairview•Calgary, AB

1d•Onsite

About The Position

The Summer Student role provides essential administrative and operational support to the property management team. This position ensures the office functions efficiently by managing documentation, coordinating facility logistics and assisting with tenant-facing activities.

Requirements

Grade 12 or equivalent
Computer literate and fully proficient in Google Workspace, Microsoft Word, Excel and PowerPoint
Customer service focused
Ability to multi-task
Solid organizational and prioritizing skills
Strong research and analytical skills

Nice To Haves

A team player with strong interpersonal skills
Strong communicator, verbal and written
Detail-oriented and focused on accuracy
A multitasker, quick learner, and can work independently in a fast-paced environment
Excellent with time management and organizational skills
Analytical with good problem-solving skills
Customer-service focused
Able to interact at all organizational levels with tact and diplomacy

Responsibilities

Organize and maintain departmental filing system by ensuring all materials are securely filed on a timely and accurate basis so that documents are readily available and easily retrieved when necessary.
Provide general administrative support to property management, as required.
Monitor and maintain departmental office supplies, review supply requests and order items that need replenishing, and coordinate tenant meeting rooms bookings.
Serve as a professional first point of contact for tenants, ensuring all interactions are handled promptly and courteously, maintaining the CF brand image.
Manage the scheduling of shared spaces and logistics, such as conference rooms and freight elevators, to prevent service interruptions.
Assist with the preparation and execution of tenant-facing events (e.g. Stampede Breakfast, Food Truck event) ensuring logistical tasks are completed on time to foster a vibrant community atmosphere.
Other duties as assigned.