Office Administrator (Office Administration)

Boeing•Oklahoma City, OK

1d•Onsite

About The Position

Boeing Defense, Space and Security (BDS) is currently seeking an Executive Office Administrator (level C) to join our team in Oklahoma City, OK, supporting multiple executives on site. The ideal candidate will possess a unique blend of business sense and the ability to build rapport with key partners and executives. Additionally, you should be able to thrive in a fast-paced, evolving, agile organization and be a positive leader to others.

Requirements

1+ years of experience coordinating and processing domestic and/or international travel arrangements
3+ years of experience providing administrative support to multiple customers such as executives and managers
5+ years of experience with Microsoft Word, Teams, Excel, Outlook, and PowerPoint
3+ years of experience supporting senior / executive leaders, managing multiple executive schedules, calendars and/or conference rooms using Microsoft Outlook
High School Diploma or General Education Diploma (GED)
Must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee.

Nice To Haves

5+ years of experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams
3+ years of experience collecting, interpreting data, and managing high level projects for Executives or Senior Leadership
Recent experience using Concur for travel arrangements and expense reports
Experience managing and organizing multiple deliverables and deadlines with minimal direction
A team player, able to work in collaborative environment

Responsibilities

Heavy calendar management for multiple executives with competing priorities.
Prioritizes and schedules management-level employee time and availability for efficient use of time.
Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
Collects and compiles data to provide visibility of status for traveler's review and/or signature.
Creates, edits and maintains electronic and written communication.
Tracks and maintains information relative to department and business operations.
Verbally communicates a wide variety of information to multiple audiences.
Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
Tracks and maintains designated conference room schedules for availability and efficient use of resources.
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
Orders and maintains office supplies.
Plans and implements logistics for executive level internal and external events.
Works under limited supervision.