Summer Sessions & Precollege Program Administrator II

Rice University•Houston, TX

1d•Hybrid

About The Position

The Susanne M. Glasscock School of Continuing Studies provides access to degrees and non-credit programs that engage, educate and empower lifelong learners and communities. The Office of Summer Sessions and Precollege Programs designs, develops and supports the creation of new, in-demand, multidisciplinary credit-bearing summer courses and non-credit precollege programs across campus, so more students from various backgrounds are served, including rising high schoolers. The Office of Summer Sessions & Precollege Programs seeks a Program Administrator II to join the team - a role that provides administrative and programmatic support for a range of new initiatives, including the coaching and enrollment of visiting high schoolers for the summer semester. The incumbent will also help organize annual community events and maintain important office records, including strategic plans, annual budgets and expense reports, as needed.

Requirements

Bachelor’s Degree
One or more (1+) years experience in a professional office setting, working as part of a mission-driven team
Ability to learn new strategies
Written and verbal communications skills
Data analysis skills
Ability to work well under pressure and manage projects simultaneously
Good organizational and time management skills
Knowledge of Microsoft Office suite
Ability to work independently and as part of a team to meet expected deadlines and schedules
Attention to detail
Ability to develop program partnerships and funding sources
Basic knowledge of managing budgets and developing financial plans

Nice To Haves

Experience using generative AI platforms, e.g., NotebookLM or Claude.
Experience using education software systems such as Banner and Destiny.
Experience in an educational support role, especially as part of a team that serves students directly or indirectly with coursework or programs.
Experience working in a university setting.

Responsibilities

Administers the daily operations of assigned program(s) with general guidance of the Executive Director
Conducts research, analyzes data, identifies trends and develops reports
Plans and monitors annual project budgets, assists in the development of longer term budget plans
Recommends and implements outreach plans, including communications, events, marketing, conferences, etc.
Plans and coordinates logistical aspects of recruitment activities
Provides support to faculty, staff and students as related to the program
May assist with student recruitment and admissions, student records, curriculum support, coordinating the accreditation process, managing scholarships and fellowships, and monitoring student progress.
Performs all other duties as assigned
Carrying out key tasks related to summer session student support, enrollment and cross campus communications and record keeping.
Supporting on-going project-based partnerships and new initiatives with Rice school teams and third parties in various ways, including strategic communications, record-keeping and reporting and billing and payroll.
Assisting with the building and management of the office budget, including tracking and recording of all expenses and revenues and reporting them according to school standards, systems and timelines
Completing key timely tasks as needed, including market research and data analysis, document creation and resource design and development
Representing the office and its initiatives from time to time at public events on campus and off, as needed