Subsidy Finance Coordinator

HEALTHY KIDS PROGRAMS•Town of Milton, NY

3d•$20 - $22•Onsite

About The Position

The Subsidy Finance Coordinator oversees the childcare subsidy program for Healthy Kids sites. The role supports site registration and renewal, completes requests from state subsidy agencies, bills agencies, and reconciles payments from parents and agencies. It also involves communicating with families, collaborating with caseworkers, using state subsidy systems such as CCTA and Kinder Connect, and maintaining thorough documentation for each child receiving assistance. The coordinator is expected to provide responsive, accurate service and help families navigate enrollment and subsidy processes. Success includes improving follow-up and communication, reducing abandoned or delayed registrations and repetitive administrative work, and developing streamlined internal processes while preserving a personal, high-touch experience for families. This is an in-person position at Healthy Kids Programs, 2 Summit Court, Fishkill, NY 12524. The full-time schedule is Monday through Friday, with hours of either 8:30 AM–5:00 PM or 9:00 AM–5:30 PM. Pay is $20–$22 per hour, depending on experience.

Requirements

Excellent written and verbal communication skills.
Strong attention to detail and accuracy.
Comfort learning and using digital systems and technology platforms.
Effective time management and ability to manage multiple priorities.
Team-oriented mindset with flexibility and adaptability.
High school diploma or equivalent.

Nice To Haves

Experience with childcare subsidy programs, public benefits navigation, enrollment services, case management, or family support services.
Experience using CRM systems, workflow tools, or process automation platforms.
Experience using AI tools or technology to improve administrative processes.
Ability to explain complex eligibility and documentation requirements clearly and supportively.
Experience supporting families from diverse backgrounds.

Responsibilities

Register new Healthy Kids sites to accept childcare subsidies.
Renew and maintain existing site registrations.
Complete requests from state subsidy agencies.
Bill agencies and reconcile payments from parents and agencies.
Build strong relationships with families through clear, responsive communication.
Collaborate with caseworkers to support seamless processes.
Use state subsidy systems, including CCTA and Kinder Connect.
Maintain accurate, thorough documentation for each child receiving assistance.
Provide exceptional service and contribute to a positive impact.
Carry out other duties as assigned.

Benefits

Employer-paid childcare for children enrolled in the program on the days the employee works.
Medical, vision, and dental insurance.
AFLAC supplemental plans.
401(k) for eligible employees.
Paid holidays, paid time off (PTO), and paid sick time off.
On-demand pay.
Career development and growth opportunities.

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