Subsidy Finance Coordinator

HEALTHY KIDS PROGRAMS • Town of Fishkill, NY

6d • $20 - $22 • Onsite

About The Position

The Subsidy Finance Coordinator oversees the childcare subsidy program for Healthy Kids sites. The role manages site registrations and renewals, responds to state subsidy agency requests, bills agencies, and reconciles payments from families and agencies. The coordinator maintains thorough records for children receiving assistance, works with caseworkers, and communicates with families to support clear and efficient enrollment processes.

The position uses state subsidy systems such as CCTA and Kinder Connect and contributes to improving administrative workflows, including reducing repetitive work through automation. The role is based in person at Healthy Kids Programs in Fishkill, New York, and is scheduled full time, Monday through Friday, with hours of either 8:30 AM–5:00 PM or 9:00 AM–5:30 PM.

Requirements

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Comfort learning and using digital systems and technology platforms.
• Effective time management and ability to manage multiple priorities.
• Team-oriented mindset with flexibility and adaptability.
• High school diploma or equivalent.

Nice To Haves

• Experience with childcare subsidy programs, public benefits navigation, enrollment services, case management, or family support services.
• Experience using CRM systems, workflow tools, or process automation platforms.
• Experience using AI tools or technology to improve administrative processes.
• Ability to explain complex eligibility and documentation requirements clearly and supportively.
• Experience supporting families from diverse backgrounds.

Responsibilities

• Register new Healthy Kids sites to accept childcare subsidies.
• Renew and maintain existing site registrations.
• Complete requests from state subsidy agencies.
• Bill agencies and reconcile payments from parents and agencies.
• Build strong relationships with families through clear, responsive communication.
• Collaborate with caseworkers to ensure seamless processes.
• Use state subsidy systems, including CCTA and Kinder Connect.
• Maintain accurate, thorough documentation for each child receiving assistance.
• Provide exceptional service and demonstrate a commitment to making a positive impact.
• Track and follow up effectively on subsidy-related enrollment steps.
• Help streamline repeatable internal processes and reduce repetitive administrative work through automation.
• Perform other duties as assigned.

Benefits

• Employer-paid childcare for children enrolled in the program on the days the employee works.
• Medical, vision, and dental insurance.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid holidays, paid time off (PTO), and paid sick time off.
• On-demand pay.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED