Subsidy Finance Coordinator

Healthy Kids Programs • Carmel, NY

4d • Onsite

About The Position

The Subsidy Finance Coordinator oversees the childcare subsidy program for Healthy Kids sites. The role includes registering new sites to accept subsidies, renewing and maintaining existing registrations, completing requests from state subsidy agencies, billing agencies, and reconciling payments from parents and agencies. The coordinator communicates responsively with families, collaborates with caseworkers, uses state subsidy systems such as CCTA and Kinder Connect, and maintains thorough documentation for each child receiving assistance. The position also requires exceptional service and a commitment to making a positive impact.

Success in this role means providing families with fast, friendly, accurate enrollment support; helping them navigate registration and subsidy processes; improving enrollment completion and communication response times; and tracking subsidy-related steps and follow-ups effectively. The coordinator also helps reduce repetitive administrative work through automation and establish streamlined, repeatable internal processes while maintaining a personal, high-touch experience for families.

This is a full-time, in-person position at Healthy Kids Programs, 2 Summit Court, Fishkill, NY 12524. The schedule is Monday through Friday, either 8:30 AM–5:00 PM or 9:00 AM–5:30 PM. Pay is $20–$22 per hour, depending on experience.

Requirements

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Comfort learning and using digital systems and technology platforms.
• Effective time management and ability to manage multiple priorities.
• Team-oriented mindset, flexibility, and adaptability.
• High school diploma or equivalent.

Nice To Haves

• Experience with childcare subsidy programs, public benefits navigation, enrollment services, case management, or family support services.
• Experience using CRM systems, workflow tools, or process automation platforms.
• Experience using AI tools or technology to improve administrative processes.
• Ability to explain complex eligibility and documentation requirements clearly and supportively.
• Experience supporting families from diverse backgrounds.

Responsibilities

• Register new Healthy Kids sites to accept childcare subsidies.
• Renew and maintain existing site registrations.
• Complete requests from state subsidy agencies.
• Bill agencies and reconcile payments from parents and agencies.
• Communicate clearly and responsively with families.
• Collaborate with caseworkers to support seamless processes.
• Use state subsidy systems, including CCTA and Kinder Connect.
• Maintain accurate, thorough documentation for each child receiving assistance.
• Track and follow up on subsidy-related enrollment steps.
• Help improve administrative processes and reduce repetitive work through automation.
• Perform other duties as assigned.

Benefits

• Employer-paid childcare for children enrolled in the program on the days worked.
• Medical, vision, and dental insurance.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid holidays.
• Paid time off (PTO).
• Paid sick time off.
• On-demand pay.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED