Subcontracts Specialist

Keeley Construction•Saint Louis, MO

8d•Onsite

About The Position

Keeley Construction is hiring an experienced Subcontracts Specialist for its Procurement Group in St. Louis, Missouri. The role supports the full lifecycle of subcontracts, Master Service Agreements (MSAs), and Work Orders (WOs), including development, issuance, negotiation, and administration. It ensures subcontracting activities are commercially sound, contractually compliant, and aligned with project execution, cost control, and risk mitigation objectives. Reporting to the Procurement Director and working closely with the Contracts Manager, the specialist connects Procurement, Contracts, and Project Teams. The role helps transition work from buyout to execution by ensuring scopes are clearly defined, subcontract terms align with prime contract requirements, and commitments are in place before work starts. The successful candidate will support negotiations, review redlines, and apply standardized subcontracting processes across projects in a fast-paced, deadline-driven environment.

Requirements

2–5 years of experience in subcontract administration, procurement, or contracts within heavy industrial or commercial construction.
Working knowledge of ERP systems such as CMiC, SAP, Procore, or similar.
Strong understanding of construction contract language and risk allocation.
Familiarity with subcontractor prequalification, compliance workflows, subcontract negotiation, and redlining processes.
Ability to read, interpret, and negotiate contract language.
Experience with MSA and Work Order structures.
High attention to detail and strong contract accuracy.
Organized, with the ability to manage multiple priorities and deadlines.

Nice To Haves

Bachelor’s degree in Construction Management, Business, or a related field (preferred).

Responsibilities

Draft, issue, and execute subcontracts, Master Service Agreements (MSAs), Work Orders (WOs), amendments, and change orders in accordance with company standards.
Ensure commitments are in place before work starts or materials are released.
Administer the full subcontract lifecycle, including amendments, change orders, and closeout documentation.
Maintain accurate, complete, and audit-ready subcontract files.
Coordinate redlines between subcontractors, the Procurement Director, and the Contracts Manager to ensure alignment with company risk standards.
Ensure subcontract language includes appropriate prime contract flow-down provisions.
Verify subcontractor compliance requirements, including Certificates of Insurance (COIs) through TrustLayer, bonds or approved bond waivers, and prequalification status in CMiC.
Support invoice validation through GC Pay for subcontracts, Work Orders, and change orders.
Enter and manage subcontracts and Work Orders in the CMiC ERP system.
Coordinate with project teams to maintain accurate commitment values and budget alignment.