Subcontract Administrator - VSFB

Bechtel Corporation•Vandenberg AFB, CA

7d•Onsite

About The Position

As a Subcontracts Administrator, you will plan, form, administer, and close out large, moderately complex service and construction subcontracts in accordance with established policies and procedures. Duties may span the subcontract lifecycle, from bidder prequalification and solicitation through bid analysis, negotiations, administration, change management, and close-out, or may include managing the transition of awarded subcontracts for field administration. The role participates in planning, work-hour calculations, and budgeting for project subcontracting activities, and develops and monitors project work-hour estimates and master contract forms. Depending on workload, complexity, or other factors, the position may guide project team personnel through subcontract planning, bidding, evaluation, award, administration, and close-out. It also participates in planning, staffing, training, and developing subcontract personnel. The successful candidate will support the Sentinel Project at Vandenberg Space Force Base in California. Relocation assistance is provided, and candidates seeking a short-term assignment of less than 12 months may also be considered. Employment is contingent on successfully completing a pre-employment drug screen and background check, including verification of employment and education. The position reports directly to the Subcontracts Manager or Subcontract Supervisor and receives technical and functional guidance from the Purchasing and Subcontracts Manager or Subcontract Supervisor.

Requirements

Bachelor’s degree or international equivalent and 10–13 years of relevant experience, or 14–17 years of relevant work experience.
Advanced knowledge of fixed-price and flexibly priced subcontracts, with experience in construction-type subcontracts and applicable procurement regulations, policies, and practices.
Demonstrated administrative and organizational skills.
Demonstrated oral and written communication skills.
Experience developing subcontract types, fee arrangements, contract terms, and legal requirements.
Working knowledge of construction and technical service subcontracts and proven experience with change-management requirements.
Experience developing and recommending potential solutions to contractual problems and concerns to management.
Working knowledge of contract law, negotiations, accounting, or cost engineering gained through education or work experience.
Solid working knowledge of Federal Acquisition Regulations and applicable Agency Supplements, with emphasis on construction-type subcontracts.
Working understanding of federal contracts and the flow-down of applicable clauses and requirements.
Working understanding of Cost Accounting Standards and the process for determining their applicability to the work.
Ability to complete and pass a pre-employment drug screen and background check, including employment and education verification.

Responsibilities

Conform and ensure subcontract execution.
Direct negotiations for subcontract commitments.
Develop and issue subcontracts and service agreements as assigned.
Prepare bidder lists and prequalify bidders.
Form bid request packages and issue them to approved bidders.
Receive bids and evaluate them commercially.
Prepare Commercial Bid Summaries and recommendations.
Recommend and secure approvals in accordance with established procedures.
Prepare subcontract documents for execution.
Prepare and organize pre-bid, bid clarification, and pre-award meetings to ensure agreement among Bechtel, the customer, and contractor on contractual matters.
Conduct meetings after reviewing the plan and agenda with a supervisor, and prepare and issue meeting notes documenting important statements, required actions, and schedules.
Represent Bechtel in contractual discussions of advanced complexity and administer information programs to ensure mutual understanding of subcontract terms and conditions.
Prepare periodic status reports for management and client personnel.
Assist with data requests from project management, the Defense Contract Audit Agency, the Inspector General’s office, and the customer or client.
Implement the Supply Chain Assignment Schedule and applicable Standard Work Process Procedures for subcontract management.
Manage assigned subcontracts, continually review progress, and inform management of projected financial or technical difficulties.
Coordinate with designated staff regarding operational activities affecting contractual rights and obligations, subcontract performance, and other major matters.
Manage moderately complex contract changes by negotiating with customer personnel and obtaining settlement.
Participate in subcontract planning, work-hour calculations, budgeting, and monitoring of project work-hour estimates and master contract forms.
Provide guidance to project team personnel during subcontract planning, bidding, evaluation, award, administration, and close-out when required.
Participate in planning, staffing, training, and development of subcontract personnel.
Maintain contact with management and participate in negotiations with bidders and subcontractors.
Work with subcontract coordinators and technical representatives, safety, quality, security, project controls engineers, project managers, and others assigned subcontract management tasks under the Division of Responsibility matrix.