Subcontract Administrator
About The Position
The Subcontract Administrator administers subcontracts and related agreements supporting U.S. Department of Defense (DoD) prime contracts. The role ensures subcontracts are structured, executed, and managed in accordance with the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), prime contract terms, and company policy. The Subcontract Administrator serves as the primary contractual interface with suppliers and subcontractors and works closely with Program Management, Finance, Supply Chain, Legal, and Security. The position is with BlackSea Technologies, a team specializing in the full lifecycle development of maritime technology. U.S. citizenship is required, and occasional travel is expected. The listed salary range is $125,000–$150,000.
Requirements
- Bachelor's degree in Business, Contracts Management, Supply Chain, Finance, or a related field, or an equivalent combination of education and experience.
- Minimum 3–5 years of subcontract or procurement administration experience supporting U.S. Government prime contracts; DoD experience preferred.
- Working knowledge of FAR, DFARS, and cost accounting standards (CAS) as they apply to subcontracting.
- Experience with cost and price analysis and negotiation.
- Strong written and verbal communication skills and attention to detail.
- Experience with Microsoft Office and an ERP or contract management system, such as Deltek, SAP, Oracle, or Unanet.
- U.S. citizenship.
Nice To Haves
- Professional certification such as CFCM, CPCM (NCMA), CPSM, or CPPB.
- Experience supporting a DCMA-approved purchasing system or CPSR.
- Experience with FAR Part 15, Part 12, and Part 44 subcontracting requirements, and with cyber compliance (NIST SP 800-171/CMMC).
- Experience with cost-type and fixed-price subcontracts on major defense programs.
Responsibilities
- Write and issue requests for proposals (RFPs) and requests for information (RFIs) to subcontractors.
- Prepare, negotiate, award, and administer subcontracts, purchase orders, task orders, and modifications, including fixed-price, cost-reimbursable, time-and-materials, and IDIQ vehicles.
- Incorporate and verify required FAR/DFARS clauses and prime contract flowdowns, including data rights, cybersecurity, specialty metals, counterfeit parts, and small business subcontracting provisions.
- Conduct cost and price analysis, obtain certified cost or pricing data when required, and support price reasonableness determinations.
- Review subcontractor proposals and support source selection and sole-source justifications.
- Monitor subcontractor performance, deliverables, schedules, and invoicing; process change orders and contract modifications; and resolve disputes and claims in coordination with Legal.
- Ensure compliance with small business subcontracting plans and report on goals, such as eSRS, SF 294, and SF 295, as applicable.
- Verify subcontractor eligibility, including SAM registration, debarment and exclusion checks, CAGE code, and representations and certifications.
- Support government audits and reviews, including DCAA, DCMA, and Contractor Purchasing System Review (CPSR) activities.
- Maintain complete and auditable subcontract files and ERP/contract management records.
- Support government property, ITAR/export compliance, and consent-to-subcontract requirements, as applicable.
- Support subcontract closeout, including final invoices, release of claims, and property disposition.
- Prepare status reports, metrics, and forecasts for management and program teams.
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What This Job Offers
Job Type
Full-time
