Subcontract Admin, Spec I (TS/SCI with CI Polygraph Clearance Required)

Fluor•Aurora, CO

76d•$53,500 - $99,500

About The Position

This position provides contract management activities on Fluor projects or as service contract manager on individual Fluor service contracts. This role assures compliance with all statutes, regulations, and contract terms and conditions. The position requires the contract manager to report to project, department and company leadership on the health of the assigned project(s); participate in developing and approving contracting strategies directly reporting through an intermediate senior contract manager. The individual will review and approve contract awards within their delegated authority, generally for mid to large contracts.

Requirements

Accredited four (4) year degree or global equivalent in applicable field of study and one (1) year of work-related experience or a combination of education and directly related experience equal to five (5) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
Job related technical knowledge necessary to complete the job
Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
Ability to attend to detail and work in a time-conscious and time-effective manner
Must have an active (or ability to obtain) TS/SCI with CI Polygraph Clearance
U.S. Citizen
Prepare, maintain, retrieve, and communicate records, reports, or documents that may be required to meet corporate and Contract Management requirements
Interface with all levels of the project team – and be able to represent and interface with all levels of internal and/or external management and corporate organization persons; conduct meetings with interfacing disciplines in the support of scope or commercial term development
Be proactive with contractors to ensure contract compliance, generation of progress, schedules, daily and other status reports, invoices, and supporting documents in a timely manner
Provide consultative analytical, and contract management support in the area of Contract Management for the project management, project controls, and construction management leadership and other senior leaders as required but generally reporting through a senior contracts manager
Protect the Company’s interests by enforcing warranties, mitigating risk, and providing oversight to project contract management teams with oversight from a senior contracts manager
Ensure timely payment of contractors
Protect the Company’s interests by enforcing warranties, mitigating risk, and providing oversight to project contract management teams
Manage contract processes to avoid claims and participate in the equitable settlement of claims
Perform Contractor resource survey Review contracts project set-up
Develop standard contract templates for a project, prepare Project Contract Procedures, and provide input to Project Final Report
Coordinate the timely issue/distribution/response of documents to the Contractor
Coordinate/maintain control of Site Instructions
Maintain a working knowledge of the Company’s Contract Management Standards, programs and goals by planning and applying Contract Management practices and procedures as established by the Company on a project site or in an office through departmental training, Fluor University® training, and the use of Fluor’s knowledge management portals and communities

Nice To Haves

Advanced degree such as Masters in Business Administration
Strong understanding of contracting principles and legal terms and conditions
Experience with administering the Request for Proposal/Request for Quotation (RFP/RFQ) process for contractors on heavy industrial construction projects
Experience with government contracts for Government Group
Extensive experience and knowledge in contract formation and contract administration required
Strong working knowledge of Contract Law
Experience in accurately formulating multiple compensation structures including, but not limited to, reimbursable cost, lump sum, and unit price
Experience in work change and claims evaluation and negotiation
Ability to create Project Specific Contract Terms and Conditions by flowing down terms from the Prime Contract
Experience working with Project Management, Engineering, and Construction to develop a sound Project Execution Plan and Contract Plan
Experience in the Team Contract Management approach to contracting which includes each department being responsible for a portion of the RFP/Contracting process
Experience in formulating strategies for individual contracts
Excellent communication skills

Responsibilities

Manage multiple service subcontracts status and project subcontracts for multiple locations
Support trainings on subcontracts processes for new Project Managers & program leadership
Coordinate with legal representatives on terms and conditions exceptions or issues presented by subcontractors
Collaborate with safety/ESH team on proper processes for subcontractor safety approval
Conduct Peer reviews on subcontract files for anything over $150,000.00
Support Weekly corporate meetings with Supply Chain manager
Assist Project Controls on project processes and brief project managers
Organize service contracts to ensure timely co-termination
Administer moderately large and complex contracts
Negotiate contract terms and conditions, ability to analyze commercial sections of proposals and technical proposal evaluations, coordinate technical scopes of work including interface with all project disciplines (project controls, legal services, project management, construction, engineering, finance/accounting, and client)
Participate in proposal development activities including preparation of required proposal response, develop final proposal evaluations and prepare contract recommendations, and present recommendation to project team and/or client
Perform contract management post-award activities through evaluating and status of contractors’ productivity, schedule adherence, contract change management, invoicing and claims avoidance
Perform closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluations
Other duties as assigned