Subaward Analyst, Research Administration

University of Montana•Missoula Mountain Campus, MT

About The Position

Research Administration is hiring a Subaward Analyst to oversee the drafting, review, interpretation, negotiation, monitoring, and timely processing of various types of subawards. The role manages the interests and timelines of the parties involved and works with OSP, departmental personnel, and subrecipients to facilitate subaward review, negotiation, execution, and management. The Subaward Analyst serves as the University’s chief representative to flow-through entities. The sustainability of the research enterprise and the productivity of the University’s relationships with these parties depend substantially on this position’s performance. The position develops, negotiates, and monitors subawards; assesses subrecipient risk and compliance; coordinates issue resolution and documentation; reviews and reconciles subrecipient invoices; resolves invoice discrepancies and processes approved invoices for payment; and supports OSP operations, projects, process improvements, and guidance. It also communicates sponsor, policy, and regulatory updates, collaborates on training, and recommends improvements to subaward processes and procedures. This is a full-time, 1.0 FTE position (40 hours per week), Monday through Friday, 8:00 a.m. to 5:00 p.m., 12 months per year. The probationary period is a minimum of six months. Applicants must be eligible to work in the United States upon hire; sponsorship is not available. A background check is required before an offer of employment.

Requirements

Undergraduate degree or five years of experience in accounting, finance, or research administration.
Experience researching and solving complex financial or compliance problems.
Experience making compliant, efficient decisions during stressful situations.
Experience interpreting solicitation terms and conditions and applying requirements to all aspects of subaward administration.
Experience leading negotiations between stakeholders with varying interests to find mutually beneficial solutions.
Comprehensive understanding of 2 CFR 200.
Knowledge of GAAP.
Excellent organizational, multitasking, and time-management skills, including the ability to manage numerous simultaneous projects and multiple deadlines.
Experience identifying and implementing workflow or systems improvements for a research administration team.
Experience managing a high volume of projects where customer service and negotiation are essential.
Ability to maintain confidentiality.
Excellent operation of personal computers and related software, including Excel, Word, and Access, and ability to learn new programs.
Interpersonal and oral communication skills, including the ability to communicate effectively with varied personnel and funding agencies and establish and maintain good working relationships.
Must be eligible to work in the United States upon hire; sponsorship is not available.
Complete application must include a letter of interest addressing qualifications and experience related to required skills, a detailed resume listing education and work experience, and three professional references with names and contact information.

Nice To Haves

Advanced degree such as MA, MS, MBA, or JD.
Related professional certification such as CRA, PMP, or CPA.

Responsibilities

Develop, negotiate, and monitor subawards to ensure terms, budgets, and commitments meet University, investigator, and sponsor requirements.
Assess subrecipient risk and ensure compliance with applicable University, State, Federal, and sponsor regulations, including annual audit and SAM registration requirements.
Coordinate with investigators, subrecipients, and OSP staff to resolve subaward issues and ensure complete, accurate records and documentation.
Review subrecipient invoices for accuracy, completeness, allowability, allocability, and compliance with applicable regulations and policies.
Reconcile invoice expenditures against approved budgets, periods of performance, University records, and obligated amounts.
Resolve invoice discrepancies with subrecipients, obtain required supporting documentation and PI approvals, and process approved invoices for payment.
Support OSP colleagues with daily operations, special projects, process improvements, and guidance on subaward development and monitoring.
Communicate sponsor, policy, and regulatory updates; collaborate on training for researchers and administrators; and recommend improvements to subaward processes and procedures.