Student Support Registrar Assistant

ASR INTERNATIONAL•Port Hueneme, CA

20h•$79,040 - $89,627•Onsite

About The Position

ASR International is seeking a Student Support Registrar Assistant to support The Center for Seabees and Facilities Engineering (CSFE) and Naval Civil Engineer Corps Officer School (CECOS) in Port Hueneme, California. CECOS provides Seabees, Civil Engineer Corps officers, facility engineers, and environmental professionals with skills, knowledge, and education to support lifelong learning and the fleet. It delivers training to military and civilian students in facilities planning, acquisition, public works, Seabee readiness, and environmental management. This program supports the CSFE Administrative Directorate (N1), CSFE Finance Directorate (N8), and CECOS Training Department (N7). The position handles student registration, prerequisite and quota monitoring, roster coordination, student inquiries, graduation records, certificates, and monthly reports. The role is on-site at Naval Base Ventura County (NBVC), Building 1444, 3502 Goodspeed Street, Port Hueneme, CA 93043. Salary is negotiable and commensurate with background and applicable experience. Applicants are subject to customer approval and required background checks, and must obtain and maintain applicable base access and government system authorizations.

Requirements

U.S. citizenship.
High school diploma.
At least one year of relevant experience; a bachelor’s degree may substitute for relevant experience.
Proficiency with Microsoft Office 365, including Excel, Outlook, and Teams.
Excellent verbal and written communication skills in English.
Experience with and proficiency in student registration functions and systems of record.
Ability to obtain and maintain Common Access Card (CAC) access and applicable government system authorizations.
Ability to pass background checks as needed to obtain base access and system authorizations.

Nice To Haves

Specific work experience with the enterprise Navy Training Reservation System (eNTRS) and Corporate enterprise and Training Activity Resource System (CeTARS).

Responsibilities

Review and process student registration requests daily using the enterprise Navy Training Reservation System (eNTRS).
Use the Unit of Action list provided by CECOS to determine whether students on initial rosters have completed course prerequisites.
Monitor the seat quota limit for each course to ensure enrollment requirements are met.
Email the Course Director 60 days before the course convene date if the enrollment quota has not been met.
Email the student roster to the Course Director 45 days before the course convene date and keep additional registration requests on a waitlist.
Email the Course Director 30 days before the course convene date to remind them to make necessary roster adjustments.
When the roster is received 30 days before convening, confirm student email addresses with the Course Director and notify waitlisted students that they remain waitlisted until the final roster is confirmed.
Respond within two business days to Course Director inquiries or actions concerning student rosters during the 45- to five-day period before the convene date.
Lock the student roster five days before the convene date to prevent further student self-registration.
Confirm the final student roster with the Course Director on the course convene date.
Confirm the graduation roster with the Course Director on the course completion date.
Update students’ statuses to “graduated” in the Corporate enterprise and Training Activity Resource System (CeTARS) no later than three days after course completion, upon receipt of the graduation roster.
Create and send certificates of completion for graduated students no later than ten days after course completion.
Check the registration email inbox daily and respond to inquiries within two business days.
Answer incoming phone calls, check voicemail daily, and respond to voicemail within two business days.
Process incoming paper registration requests and prerequisite waiver requests daily.
Refer incoming students to the CECOS registration section of the NETC website for instructions on creating an eNTRS account and submitting registration requests.
Create eNTRS accounts and submit registration requests for students without DoD ID numbers or who are administratively precluded from creating their own accounts.
Correct graduation roster discrepancies at the Course Director’s request after the Registrar validates the discrepancy.
Generate and send an Available Seat Report to CECOS Course Directors on the first Monday of each month.
Generate and send a Graduation Rosters Report to CECOS Course Directors on the last business day of each month for validation.