CAVA - Student Success Coordinator

CALIFORNIA VIRTUAL ACADEMY AT LOS ANGELES•Simi Valley, CA

About The Position

The Student Success Coordinator leads the California Virtual Academies’ 504 and Child Find processes. Working with families, teachers, school psychologists, and school leaders, the Coordinator helps identify students who may need additional support, connect them with appropriate services, and ensure compliance with state and federal requirements. The role includes coordinating, facilitating, documenting, and tracking 504, Student Study Team (SST), and NAM processes; monitoring student progress and evaluation timelines; training staff; supervising support staff; and supporting standardized testing. The position reports to the Academic Department Director/Academic Administrator. Work hours are Monday through Friday between 8:30 a.m. and 4:00 p.m.; employees may not have another job during those contracted hours. Attendance at scheduled in-person training is required. A flexible schedule is also required. Salary is $84,876–$94,037 annually, based on holding a bachelor’s or master’s degree and up to three years of experience in California. The organization participates in CalSTRS. Health, dental, and vision benefits are offered only to full-time employees; benefit details are provided upon offer. Training is provided for all programs, with staff support available.

Requirements

Hold a valid Clear California Multiple or Single Subject teaching credential.
Hold a California English Learner Authorization.
Have at least two years of experience overseeing NAM, 504, and SST duties.
Demonstrate strong organizational skills and attention to detail.
Be able to balance and complete multiple projects.
Be proficient with Microsoft Excel, Word, and Outlook.
Have strong interpersonal and communication skills.
Be self-directed and comfortable working as part of a team.
Attend in-person training as scheduled.
Have a strong understanding of students with unique needs.
Have a strong understanding of RTI implementation and related laws.
Have a strong understanding of scaffolding.
Have experience developing and implementing student intervention programs.
Have experience collaborating with teachers on student intervention strategies.

Responsibilities

Serve as the first point of contact for teachers, leads, and families regarding special education evaluation requests, 504 plan inquiries or eligibility, and SST referrals.
Monitor and respond to 504/SST/NAM communications within 24 hours.
Communicate with general education teachers and request student input before scheduling meetings.
Schedule 504/SST/NAM meetings with the general education teacher, school psychologist, other providers as needed, and parent.
Send calendar invitations with meeting access information to CAVA personnel and coordinate reminders to families.
Review student data before meetings and prepare a summary of academic performance and teacher and parent input.
Facilitate 504/SST/NAM meetings, share information, ask follow-up questions, monitor time, and allow team members to provide input.
Document meeting notes and upload post-meeting documentation to the appropriate location; send documentation to meeting participants within 48 hours.
Monitor student progress and schedule and facilitate reconvene meetings within six to eight weeks.
Monitor progress for students with 504 plans and update plans as needed.
Monitor 504/SST/NAM processes and follow up with teachers and leads as appropriate.
Work with Directors to monitor compliance with evaluation timelines.
Manage the NAM tracker to ensure evaluation meetings are completed within 15 days and outcomes are recorded for follow-up.
Manage 504 and SST trackers to ensure appropriate supports are in place.
Maintain data, tracking, and reports related to 504/SST/NAM referral compliance.
Explain 504 accommodations and modifications for testing and classroom needs to teachers and/or learning coaches; ensure teachers have a copy of each 504 plan.
Stay current on laws and regulations regarding 504 plans and explain them to teachers and/or parents.
Ensure handbooks are up to date.
Create and deliver 504/SST/NAM professional development for CAVA staff.
Provide training, resources, and follow-up to school psychologists, leaders, and teachers.
Supervise and provide training and resources to support staff and administrative assistants.
Conduct formal and informal evaluations of support staff and administrative assistants.
Assist with hiring support staff as needed.
Attend weekly team meetings and provide weekly 504/SST/NAM updates.
Attend department-level leadership meetings as needed and all leadership professional development opportunities.
Update and maintain a 504/SST/NAM FAQ for CAVA staff.
Proctor state standardized testing.
Perform other duties as assigned.