CAVA - Student Success Coordinator

CALIFORNIA VIRTUAL ACADEMY AT LOS ANGELES•Simi Valley, CA

4h•$84,876 - $94,037•Remote

About The Position

The California Virtual Academies (CAVA) is a network of 9 public charter schools providing online/virtual home-based instruction to students in grades TK-12. CAVA utilizes K12, inc. for curriculum and teachers deliver live instruction via the Engageli platform. While offering some scheduling flexibility, students are required to log in daily, complete coursework, and attend instructional sessions. The Student Success Coordinator leads CAVA's 504 and Child Find processes. This role involves close collaboration with families, teachers, school psychologists, and school leaders to ensure early identification, appropriate pathway connection, and compliant service delivery for students needing additional support.

Requirements

Strong organizational skills
Detail oriented
Able to balance and complete multiple projects
Proficient with Microsoft Excel, Word, and Outlook
Strong interpersonal and communication skills
Self-directed but comfortable working as part of a team
Attend in-person training as scheduled
Strong understanding of students with unique needs
Strong understanding of implementation of RTI and the surrounding laws
Strong understanding of scaffolding
Experience in developing and implementing intervention programs for students
Experience in collaboration with teachers regarding intervention strategies for students
Minimum of at least two years’ experience overseeing NAM, 504, and SST duties
Must hold a valid Clear California Multiple or Single Subject teaching credential
California English Learner Authorization

Responsibilities

Serve as the first point of contact for teachers, leads, and families regarding parent requests for special education evaluations, inquiries on current 504 plans or eligibility, and SST referrals.
Monitor and respond to communication regarding 504/SST/NAM inquiries within 24 hours.
Communicate with GE teachers and request student input prior to scheduling meetings.
Schedule 504/SST/NAMs with GE teachers, School Psychologists (and other providers as needed), and parents.
Send calendar invites to CAVA personnel invited to meetings, including access information, and coordinate reminders for families.
Review all student data prior to meetings and prepare a summary of academic performance and teacher/parent input.
Facilitate 504/SST/NAMs, share information, ask follow-up questions, monitor time, and allow team members to ask questions/provide input.
Document notes during each meeting.
Upload all post-meeting documentation to the appropriate location and send documentation to all parties involved within 48 hours.
Monitor student progress for reconvene meetings and schedule/facilitate them within a 6-8 week period.
Monitor student progress for students with 504 plans and update as needed.
Monitor all 504/SST/NAM processes and follow up with teachers and leads as appropriate.
Work with Directors to monitor compliance of evaluation timelines.
Manage NAM tracker to ensure evaluation meetings are completed within 15 days and outcomes are noted for appropriate follow-up.
Manage 504 & SST trackers to ensure appropriate supports are in place.
Be responsible for all data, tracking, and reports related to compliance issues for 504/SST/NAM referrals.
Articulate and ensure understanding of 504 accommodations and modifications for testing and classroom needs to teachers and/or learning coaches.
Ensure teachers have a copy of 504 plans.
Stay up-to-date on laws and regulations regarding 504 plans and articulate these to teachers and/or parents.
Ensure handbooks are up-to-date.
Create and deliver all 504/SST/NAM professional development to CAVA staff.
Provide training, resources, and follow-up to school psychologists, leaders, and teachers.
Supervise and provide training and resources to support staff and administrative assistants.
Conduct formal and informal evaluations for support staff and administrative assistants.
Assist with hiring support staff as needed.
Attend weekly team meetings and provide weekly 504/SST/NAM updates.
Attend leadership meetings at each department level as needed.
Attend all leadership PD opportunities.
Update and maintain a 504/SST/NAM FAQ for CAVA staff.
Proctor state standardized testing.
Perform other duties as assigned.