Student Records Specialist-General

Alvin College • Alvin College, TX

7d • Hybrid

About The Position

The Student Records Specialist-General assists the Registrar by working with students, staff and on special projects. This position reports to the Registrar.

Requirements

• High School diploma or equivalent
• One (1) year work experience in an office environment
• Strong customer service, interpersonal, and communication skills with the ability to handle difficult situations professionally.
• High level of accuracy, attention to detail, and ability to manage multiple tasks simultaneously
• Proficiency with Microsoft Office, general office systems, and standard clerical functions.
• Ability to follow established procedures, exercise independent judgment when appropriate, and maintain sustained computer-based work.
• Ability to work effectively in a fast-paced environment, manage interruptions, and work extended hours during peak operational periods.
• Working knowledge of artificial intelligence (AI) tools and the ability to use them responsibly, ethically, and in compliance with organizational guidelines.
• Requires the provision of official transcripts and/or certifications within (30) days of hire.
• Applicants with academic credentials from non-U.S. accredited institutions are required to have their coursework evaluated in terms of U.S. "equivalency."
• May require travel to our main campus in Alvin and/or to various offsite locations, including local high schools in Alvin, Danbury, Manvel and Pearland and to Texas Department of Criminal Justice facilities in Richmond, Rosharon or Lake Jackson.
• This position requires a criminal history and/or motor vehicle records check.

Nice To Haves

• Associate’s degree or higher
• One (1) year work experience in higher education or Student Services department
• Bilingual – English/Spanish

Responsibilities

• Provides student services for enrollment, registration, records, graduation, and admissions-related processes, including releasing holds.
• Maintains, verifies, and updates student records by processing enrollment verifications, scanning and indexing official documents, rebuilding historical records, assisting with transcript processing.
• Supports Registrar operations through graduation audits, application processing, course evaluations, transfer credit reviews, course substitutions, program changes, reporting, and special projects.
• Serves as a backup for key Registrar functions and initiatives as assigned.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED