Student & Program Specialist

University of North Texas System•Denton, TX

4d•$38,000•Onsite

About The Position

This position implements and manages a variety of Math Department programs and activities. Responsibilities include providing front office support for department personnel and visitors, managing all administrative duties related to the Mathematics graduate program (approx. 60 Master's and PhD students), coordinating support for department visitors (speakers, candidates etc) including managing calendars, publicity, and other logistics, as well as coordinating the department's social media presence.

Requirements

Associate's degree and two years of office administration experience; or any equivalent combination of education, training and experience.
Demonstrated ability to provide outstanding customer service
Demonstrated skill in verbal and written communications
Ability to establish and maintain effective working relationships
Ability handle multiple priorities
Strong attention to detail

Nice To Haves

Associates degree.
Two years experience in a college/university setting.
Ability to communicate effectively, both orally and in writing.
Ability to work without close supervision.
Proficient in Microsoft Office
Experience in PeopleSoft a plus.
Experience with Adobe Photoshop/Illustrator a plus

Responsibilities

Maintains office, classroom, and lab supply inventories. Responsible for monthly inventory of available supplies, ordering as needed and distribution of supply orders.
Responsible for submitting facility work orders for the department and surplus requests. Maintains office hours and name plates for the department each semester and updates website with current office hours.
Maintains electronic resource content (TV monitors) in the department. Assists with updating social media accounts, including Facebook, Twitter (X), Instagram and YouTube.
Creates posters and send out announcements for departmental events.
This position is responsible for making purchases for the department using a purchasing card (Pcard) following university guidelines. Makes entries in Concur coding purchases and attaching receipts on a weekly basis, ensuring monthly deadlines are met.
Assists with electronic database resources (Perceptive Content), including scanning documents, etc.
Receptionist for the main office of the Mathematics Department, greeting visitors as first point of contact and answering phones. Provides classroom supplies to instructors. Directing visitors to appropriate offices in the department and around campus. Communicating via email and inperson with customers, students, parents, faculty, and staff.
Responsible for directing student assistants for daily errands and tea time as needed.
Perform annual physical inventory and install reassigned computers.
Manages all administrative duties related to the Mathematics Graduate Program.