Student Affairs Event Associate

University of Virginia•Charlottesville, VA

2d•$21 - $26•Onsite

About The Position

The University of Virginia's Student Affairs Event Management team has an opportunity for a full-time Event Associate. Student Affairs Event Management is responsible for the operation and coordination of more than 10,000 events within student activity spaces each year – this includes Newcomb Hall, The UVA Chapel, Ern Commons, the Student Activities Building, outdoor venues, and many more. The Associate works as part of the event scheduling and coordination team on a variety of activities, including student organization, university department, and outside events. This individual is responsible for maintaining vendor relationships, supporting client accounts, billing and invoicing, and helping to plan, set up, and execute events. They gather cost information and make recommendations to clients/Event Planners, compile event material, run reports, maintain mailing lists, and update the event calendar, as necessary.

Requirements

Bachelor's degree or combination of education, experience, and or certifications in lieu of degree requirement.
3+ years of relevant experience.
Background checks will be conducted on all new hires prior to employment.
This position will not consider candidates who require immigration sponsorship at this time.

Nice To Haves

Experience with 25Live facility scheduling software, and When2Work staffing software.
Office management experience.
Experience coordinating part-time staff schedules.

Responsibilities

Coordinating with the professional and student staff of Newcomb Hall to ensure that Newcomb Hall is open to the public and prepared for events.
Processing reservation requests using the 25Live application.
Compiling and processing billing and invoicing.
Contacting student groups and departments regarding their events.
Ensuring rooms are set up correctly.
Reviewing daily event schedules.
Collaborating with Student Affairs colleagues.
Communicating with student workers about daily tasks.
Communicating event details to stakeholders.
Proactively solving problems independently and as part of a team.