Student Affairs Liaison

PEOPLE TECHNOLOGY AND PROCESSES LLC•Stennis Space Center, MS

1d•Onsite

About The Position

The Student Affairs Liaison will provide comprehensive administrative, logistical, and customer support services to International Military Students (IMS) at Stennis Space Center, Mississippi. This role involves facilitating communication, managing student information, processing pay, issuing identification cards, and supporting various student programs and activities. The position requires strong organizational skills, excellent communication abilities in both English and Spanish, and proficiency with computer systems and office equipment. A SECRET clearance is required.

Requirements

Five (5) years’ experience in the use of computers and computer-related devices.
Five (5) years’ experience communicating fluently both orally and in writing in English and Spanish.
Five (5) years’ experience in general office and administrative skills to include experience using Microsoft Office suite and operating office machines such as copier, fax, etc.
Shall be able to write correspondence in professional format, when necessary.
SECRET clearance required.

Nice To Haves

Shall have or be able to obtain and maintain a Commercial Driver’s License (CDL) Class B within 60 days of start date.

Responsibilities

Assist in maintaining effective communications with Security Cooperation Offices at U.S. Embassies and Military Departments to facilitate security assistance and security cooperation training.
Assess International Military Student information prior to arrival to coordinate with NASA via IdMAX system, and security assistance actions or planning for future events.
Plan and execute student reports, memoranda, and papers in a clear, concise, and effective manner to support mission requirements.
Provide accurate and timely centralized pay services in the form of Temporary Living Allowances to International Military Students via NETSAFA and DFAS.
Process a variety of complex pay cases requiring comprehensive review and in-depth research to determine the cause of discrepancies within International Military Students' accounts and corrective action.
Assist verifying Official ID Card Operator - DEERS/RAPIDS.
Responsible for accountability, control, verification, and issuance of military identification cards and Common Access Cards (CAC) for International Military Students and other eligible recipients.
Control and issue identification tags and Geneva Convention Cards to military members, deploying civilian employees, and other eligible recipients.
Screen Soldiers, family members, and dependents for purpose of visit.
Brief Soldiers and family members on policies and procedures.
Maintain the Defense Enrollment Eligibility Reporting System (DEERS) and the Real-Time Automated Identification System (RAPIDS).
Perform all ID Card and CAC issuance related tasks including research and review of source documents, verification of eligibility, and discussion of entitlements.
Issue memorandums of authorization for use of Commissary and Post Exchange to eligible customers, as well as Government ID Cards (DA Form 1602) to eligible Government employees.
Perform routine maintenance on computers and printers.
Revise and print correspondence in the proper format under applicable regulations and guidelines.
Prepare weekly and monthly reports of work and work activities.
Assist with administrative and logistical support for the International Military Student Officer (IMSO).
Provide direct support to all International Military Students (IMS) in the areas of administration, socialization, cultural enrichment, transportation, recreation, logistical, and customer support services.
Provide the coordination and support necessary to ensure travel arrangements for IMS.
Assist the International Military Student Officer (IMSO) with student indoctrination and day-to-day operations.
Assist with maintaining the student tracking matrix including berthing assignments for all students.
Ensure students are assigned berthing, necessary transportation, and general student support matters upon arrival, stay, and departure.
Assist in creating the FSP Schedule for each class, ensuring all cultural differences are reviewed and handled accordingly within the appropriate Chain of Command.
Assist with record keeping and database management and creating a class roster for each class.
Coordinate transportation requirements in support of the Field Studies Program (FSP) events.
Perform pre-operational maintenance on vehicles, such as cleaning, picking up debris, checking and adding fluids.
Provide Spanish language assistance to facilitate communications during educational and cultural excursions, graduations, official visits, field trips, IMSO Support, airport runs, and student indoctrination.
Assist with operating and maintaining the key security program for the barracks.
Assist with ordering all logistical office and barracks supplies.