Student Administrative Aide 2 - School of Public Health & Tropical Medicine - Student Experience

Tulane University•New Orleans, LA

8d•Hybrid

About The Position

The Student Administrative Aide 2 supports the School of Public Health and Tropical Medicine’s Office of Student Experience (OSE) with student organization resources, communications, records, event supplies, and event logistics. The role maintains the WSPH Recognized Student Organization (RSO) Canvas course and organizes OSE documents and resources in Box and Microsoft Teams. It also helps keep student-facing resources current and supports approved announcements and promotional materials for student programs and RSO events. The aide assists with event preparation and on-site logistics, maintains supply inventory and request trackers, and organizes event materials and feedback after events. The position is approximately 15 hours per week during the 8:30 a.m.–5:00 p.m. window. Work is in person, with remote work available as needed. Positions are available during fall, spring, and summer semesters; work study is not required.

Requirements

Strong organizational skills, attention to detail, and effective time management.
Clear and professional communication with students, student leaders, and staff.
Ability to work independently on assigned tasks, follow established procedures, and seek clarification when needed.
Dependable attendance and prompt communication about scheduling conflicts or changes.
Ability to handle office records and student information confidentially.
Ability to collaborate effectively and adapt to changing office and event needs.
Ability to sit at a computer for extended periods and stand during event support.
Ability to push a cart with supplies weighing up to 10 lbs.
Approximately 15 hours per week, scheduled between 8:30 a.m. and 5:00 p.m.

Responsibilities

Develop and maintain the WSPH RSO Canvas course using the existing handbook as a foundational resource.
Organize and maintain WSPH RSO records, graduate assistant resources, and other OSE documents in Box and Microsoft Teams, keeping files current, clearly labeled, and accessible to appropriate users.
Periodically review student-facing OSE resources and flag outdated information, broken links, or missing materials for correction.
Assist with drafting, formatting, scheduling, and distributing OSE-approved announcements and promotional materials for student programs and RSO events.
Review WSPH RSO social media for announcements and student activities OSE can share.
Coordinate with student leaders for event details and promotional materials as needed; organizations remain responsible for their own accounts.
Maintain a shared tracker of assigned communications, supply, and event-support requests, including deadlines and completion status.
Compile attendance totals, organize event materials, and summarize participant feedback for OSE staff after events.
Prepare event wagons and supply kits for OSE programs and OSE-supported RSO events; organize, restock, and return materials after use.
Maintain event supply inventory, track supply use, and report replenishment needs to OSE staff.
Assist with event preparation and on-site logistics, including materials preparation, printing, setup, registration, ushering, and breakdown, as assigned by OSE staff.
Provide administrative and logistical assistance related to OSE operations, student programs, and events, as assigned.
Maintain instructions and checklists for recurring tasks to support transitions between graduate assistants.