Student Admin/Office Assistant

Chapman University Careers•Irvine, CA

About The Position

Provide general admin/office support. Responsibilities Provide excellent, proactive customer service to all guests including accurate information to telephone and in- person questions regarding Chapman University and our facilities Commitment to teamwork, customer service , collaboration, and providing service to students Assist with overseeing organization and professional presentation of front desk Assess the CCC space to provide visual security of the facilities and their furnishings/equipment; monitor and address potential safety/liability problems; report repair needs; maintain all shared facilities spaces clean and organized throughout the day; implement/assist with opening and closing procedures Ensure all equipment and furnishings are working properly and that facilities are clean and tidy Ensure appropriate use and return of conference rooms technology bins and all CCC resources Assist in the planning, implementation, and collaborations of CCC and campus wide programming including but not limited to academic workshops/presentations, trainings, identity/cultural national heritage/history months (i.e., LGBTQIA+, Black, Native, APIDA , Women’s, Latinx) CCC Senior graduation celebration and other social events/programming for the student body Assist with the promotion of programs and services and provide support for activities and events taking place in the facility, ensuring all events are implemented in accordance with university policy Post signs, daily schedules, and other administrative tasks as required Attend all scheduled CCC Staff meetings and departmental training sessions Serve as a representative for the CCC at campus-wide involvement fairs, tabling events, and other sessions as determined by professional staff Assist with social media efforts via Canva, Carousel, Panther Connect, and Instagram Participate in and contribute to CCC programs, services, experiences, and resources as determined by supervisor. Ability to exercise initiative, work independently, and hold high standards of dependability and accountability Assist with the Office of First Gen & Promising Futures Programs, Early Outreach Initiatives by leading campus tours, participating in student panels, and inspiring K–12 students to pursue higher education. Other Duties as assigned by professional staff

Requirements

Little to minimal prior experience.
Ability to learn support process.
Familiarity with Microsoft Office Suite.

Responsibilities

Provide excellent, proactive customer service to all guests including accurate information to telephone and in-person questions regarding Chapman University and our facilities.
Commitment to teamwork, customer service, collaboration, and providing service to students.
Assist with overseeing organization and professional presentation of front desk.
Assess the CCC space to provide visual security of the facilities and their furnishings/equipment; monitor and address potential safety/liability problems; report repair needs; maintain all shared facilities spaces clean and organized throughout the day; implement/assist with opening and closing procedures.
Ensure all equipment and furnishings are working properly and that facilities are clean and tidy.
Ensure appropriate use and return of conference rooms technology bins and all CCC resources.
Assist in the planning, implementation, and collaborations of CCC and campus-wide programming including but not limited to academic workshops/presentations, trainings, identity/cultural national heritage/history months (i.e., LGBTQIA+, Black, Native, APIDA, Women’s, Latinx), CCC Senior graduation celebration, and other social events/programming for the student body.
Assist with the promotion of programs and services and provide support for activities and events taking place in the facility, ensuring all events are implemented in accordance with university policy.
Post signs, daily schedules, and other administrative tasks as required.
Attend all scheduled CCC Staff meetings and departmental training sessions.
Serve as a representative for the CCC at campus-wide involvement fairs, tabling events, and other sessions as determined by professional staff.
Assist with social media efforts via Canva, Carousel, Panther Connect, and Instagram.
Participate in and contribute to CCC programs, services, experiences, and resources as determined by supervisor.
Ability to exercise initiative, work independently, and hold high standards of dependability and accountability.
Assist with the Office of First Gen & Promising Futures Programs, Early Outreach Initiatives by leading campus tours, participating in student panels, and inspiring K–12 students to pursue higher education.
Other Duties as assigned by professional staff.