Student Admin/Office Assistant

Chapman University Careers • Irvine, CA

10d • Onsite

About The Position

Provide administrative support to the Office of Engagement & Volunteerism which includes parent & family engagement, alumni engagement, and Chapman support groups. This position will be fully in-person, working out of the Elliott Alumni House on the Orange Campus.

Requirements

• Detail-oriented to maintain Excel spreadsheets and correctly enter data updates.
• Possess organizational skills to meet deadlines across multiple projects.
• Ability to comfortably speak with parents and alumni over phone, email, and in person.
• Previous experience using Microsoft Office Suite including Outlook, Word, and Excel.
• Comfortable with learning to use a central database.
• Ability to maintain confidentiality

Responsibilities

• Support the Office of Engagement & Volunteerism by greeting visitors, responding to requests for information and assistance, refer individuals to appropriate university offices as needed.
• Electronic filing, mailings, and office organization
• Conduct phone calls and emails to alumni and parents on behalf of the office.
• Complete detailed tasks related to excel spreadsheets.
• Other administrative duties as assigned
• Compile and manage detailed Excel spreadsheets tracking event attendee lists, ensuring accuracy and organization for event planning and follow-up.
• Occasionally attend events to interact with attendees, help with set-up, and help with takedown at venues.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed