Student Admin/Office Assistant

Chapman University Careers•Irvine, CA

3d•Onsite

About The Position

Provide general administrative and office support. The Student Administrative & Front Office Assistant supports the daily operations of the Dodge College Administrative Office by assisting students, managing front desk responsibilities, supporting academic processes, and helping maintain an organized, professional, and welcoming office environment.

Requirements

Little to minimal prior office experience required
Willingness and ability to learn administrative support processes
Familiarity with Microsoft Office Suite, including Word and Excel
Strong communication and customer service skills
Ability to work independently and collaboratively as part of a team

Responsibilities

Serve as the first point of contact for students, faculty, staff, and visitors at the front desk
Answer phone calls, respond to division emails, and assist with general student inquiries
Provide academic and administrative support to students
Assist with registration questions, Change of Major/Minor requests, and other student processes
Track, route, and organize Revision to Program requests and related paperwork
Maintain and organize student files and office records
Enter and update class schedules in the reservation system
Schedule appointments and assist with office coordination
Support the submission and tracking of thesis deliverables
Assist with department events, workshops, projects, and special initiatives
Represent the Administrative Office at college events and student-facing activities
Perform general administrative tasks including printing, scanning, filing, copying, and data entry
Maintain the cleanliness and organization of the front office and kitchenette area, including restocking supplies
Monitor office inventory and assist with ordering office and kitchen materials/supplies
Log and update information in the Dodge College database and internal systems