Office Admin Assistant

Smythe LLP•Vancouver, BC

1d•Onsite

About The Position

Smythe LLP is seeking a proactive, organized, and detail-oriented Office Administrative Assistant to play a key role in supporting the firm's day to day administrative and operational functions. This role is ideal for a collaborative individual who thrives in a fast-paced environment, enjoys keeping things organized, and takes pride in providing exceptional support to colleagues while helping ensure the office operates efficiently. In this role, you will be a key member of the Office Services team, providing front-line support to clients and staff alike. You’ll contribute to a wide range of tasks including reception, document preparation, office administration, and partner support. This is an excellent opportunity for someone who enjoys variety, excels at multitasking, and thrives in a collaborative environment.

Requirements

High school diploma required
2–3 years of experience in an administrative or office setting
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent verbal and written communication skills
Ability to prioritize tasks and manage multiple deadlines
Comfortable working independently and as part of a team
Strong attention to detail and a proactive approach to problem-solving

Nice To Haves

Post-secondary education in business, office administration, or computer applications is an asset
Previous experience in a professional services firm is preferred

Responsibilities

Answer general inquiries in a professional and courteous manner
Direct calls and visitors to appropriate staff members
Respond to general information requests accurately and efficiently
Greet clients, suppliers, and visitors in a friendly, professional manner
Prepare reports, memos, documents, and presentations using Microsoft Office
Sort, distribute, and send mail, faxes, and courier packages
Manage general email and voicemail inboxes, forwarding items as needed
Order, receive, and maintain office supply inventory
Maintain electronic and paper filing systems according to procedures
Update internal databases and back up files regularly
Support the Administrative team with projects and special deliverables as required.
Assisting internal staff at all levels with general queries.
Coordinate catering, meetings, and equipment maintenance
Ensure kitchens are maintained, stocked and in good order
Support seasonal tasks, including but not limited to T1, T2 and T3 Admin tax work