Student Activities Assistant PTS

Associated Students•Pomona, CA

4d•Hybrid

About The Position

Associated Students, Inc. (ASI) is a non-profit corporation guided by a student board and managed by full-time professional staff. ASI is considered a part of the Cal Poly Pomona Division of Student Affairs. ASI serves the entire campus population by providing opportunities for student engagement, student employment, and a multitude of programs and services. ASI is engaged in the work of being a learning organization, currently re-imagining its vision, mission, and core values. ASI is looking for dynamic team members who value team learning, co-creation, and adaptability. The ASI Bronco Events and Activities Team (BEAT) creates collaborative and innovative programs that promote student engagement, school spirit, and personal development. BEAT is responsible for implementing various traditional events and developing new programs planned by its student and staff. BEAT provides an opportunity for students and professional staff to hone their skills in event planning and managing art exhibits in a higher education setting.

Requirements

Must be available to attend mandatory department wide and position specific staff trainings
Ability to work successfully within a team-spirited environment
Excellent communication skills with the ability to effectively communicate clearly and concisely, both orally and in writing
Ability to maintain professional work conduct
Ability to follow routine verbal and written instructions
Ability to adhere to work rules, follow directions, use time effectively and work productively without close supervision
Ability to successfully complete tasks in a fast-paced, changing environment
Strong interpersonal and networking skills
Ability to make independent decisions and recommendations
Demonstrated ability to work with a diverse student population and campus community
Ability to operate a computer workstation using word processing, spreadsheet and other computer applications in use
California Food Handlers Card (Within 30 days of hire, training provided by ASI)
Employment with ASI is open to any Cal Poly Pomona student who is eligible to work and has the legal right to work in the United States.
Student employees must be currently enrolled in a minimum of 6.0 units (undergraduate) and 4.0 units (graduate), international student employees must be enrolled in a minimum of 12.0 units (undergraduate) and 6.0 units (graduate) at the end of the add-drop period.
Student employees are required to have a minimum overall and Cal Poly Pomona GPA of 2.0 and be in good academic standing with the University.
Individuals enrolled only in Extended University are not eligible for hire.
Exceptions to the unit load requirement are allowed during the summer term and for students who have applied for graduation for the current term.
Must be able to walk, stand, bend and lift to 45 pounds.
Each ASI employee is designated as a mandated reporter and is required to sign an Acknowledgment of Mandated Reporter Status and Legal Duty to Report Child Abuse and Neglect.

Nice To Haves

Familiarity with working with Canva, Adobe, or another editing software, preferred
Strong copy and editing skills
Previous event planning experience, preferred
Familiarity with ASI and BEAT programs and services, preferred
General knowledge of campus policies, preferred
Engagement in co-curricular areas of campus (clubs, organizations, athletics, etc.), preferred

Responsibilities

Plan, develop, execute, and assist with assessment of traditional, performance, and school spirit-related events and programs
Assist with contracting artists, vendors, performers, and other agencies to obtain cost estimates and discuss event logistics
Work with Campus Catering, External vendors, and other food providers to order catering for events
Maintain positive and professional working relationships with external agencies and within the organization and campus community
Work within the boundaries of established event budgets and track expenditures and related documents
Answer phones, taking and relaying messages in a professional and courteous manner
Provide consistent, courteous, and professional customer service
Assess the needs of the students at large as it relates to programs and events
Create and maintain contact with artists, vendors, performers, and other agencies to obtain cost estimates and discuss event logistics in a professional manner
Complete financial paperwork and communicate with BEAT operations staff to ensure all documents are submitted correctly
Schedule appointments for meetings and events to ensure event details are updated and current on campus reservation systems, myBAR, and internal filing systems
Represent ASI consistent with the organization’s values, behaviors, purpose, vision and mission.
Attend all required departmental and organizational team meetings, retreats and trainings
Perform other duties as assigned